Job Description:
Responsibilities:
HR Information System & Data Management
Enter and maintain accurate employee data in the Human Resource Information System (HRIS).
Manage employee personnel files, both electronic and physical, ensuring completeness and confidentiality.
Support the configuration and updating of HRIS modules as directed.
Onboarding & Offboarding
Coordinate onboarding activities including documentation, orientation scheduling, Get2know session, and record management.
Support offboarding processes by ensuring timely completion of exit documentation.
Collaborate with hiring managers and departments to facilitate smooth transitions.
Administrative Support
Prepare HR communications, including employee announcements, birthday posts, and reports.
Handle general HR administrative duties such as ordering supplies, managing name cards, and distributing official letters.
Support the preparation and submission of government filings under supervision.
Compliance & Risk Management
Assist in maintaining compliance records and supporting internal HR audits.
Monitor labor law updates and provide relevant information to HR Specialists.
Help track and follow up on work permits, visas, and expatriate documentation.
People Consultation Support
Provide frontline support to employees on routine HR inquiries and direct complex issues to HR Specialists.
Assist in employee engagement activities and events.
Procurement Support (PR/PO Process)
Support the PR/PO workflow for HR-related purchases by preparing documentation and liaising with departments.
Help track and report on procurement activities for accuracy and compliance.
Visa & Work Permit
Oversee and monitor the entire process of work pass applications and renewals for expatriate employees to ensure compliance with local immigration laws and company policies.
Coordinate with relevant government agencies and internal stakeholders to facilitate smooth and timely processing of visa and work permit submissions.
Proactively follow up on application statuses to ensure all permits and passes are obtained and renewed without delays.
Maintain accurate records of all visa and work permit documentation, including expat-specific documentation such as TM.30 notifications, Non-B visa permits, and 90-day reporting requirements.
Provide regular updates and detailed reports on the status of visa and work permit applications to HR management and relevant departments.
Support expatriate employees with visa-related inquiries and assist in resolving any issues related to immigration compliance.
Ensure all immigration-related documentation is properly filed and updated according to regulatory requirements.
Collaborate effectively with internal teams and external partners to complete the visa and work permit process smoothly.
Other duties reasonably determined from time to time by the Company.
Secondary Responsibilities :
Assist colleagues and support other HR team members in completing tasks that are primarily assigned to them, ensuring smooth and timely execution of HR operations.
Contribute to cross-functional projects or initiatives as requested by supervisors or HR Specialists, providing assistance wherever needed.
Collaborate with other departments and stakeholders to facilitate HR-related processes and activities, sharing information and resources as appropriate.
Support the HR team during peak periods or special projects by temporarily taking on additional duties beyond the core responsibilities.
Participate in team meetings and training sessions to stay informed and aligned with overall HR goals and procedures.
Maintain flexibility and a cooperative attitude to effectively handle secondary tasks that arise, contributing to the overall success of the HR department.
Assist in the preparation and review of documentation, reports, and communications initiated by other HR associates or specialists.
Help track deadlines, follow up on outstanding tasks, and ensure compliance with company policies across shared responsibilities.
Provide backup support for administrative, onboarding/offboarding, payroll, and compliance functions as required.
Qualification & Professional skills :
This job requires an awareness of any potential compliance risks and a commitment to act with integrity, as the foundation for the Company’s success, reputation and sustainable growth.
Company:
Airbus Flight Operations Services LimitedEmployment Type:
Agency / Temporary-------
Experience Level:
Entry LevelJob Family:
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Airbus is committed to achieving workforce diversity and creating an inclusive working environment. We welcome all applications irrespective of social and cultural background, age, gender, disability, sexual orientation or religious belief.
Airbus is, and always has been, committed to equal opportunities for all. As such, we will never ask for any type of monetary exchange in the frame of a recruitment process. Any impersonation of Airbus to do so should be reported to emsom@airbus.com.
At Airbus, we support you to work, connect and collaborate more easily and flexibly. Wherever possible, we foster flexible working arrangements to stimulate innovative thinking.