HP Studio Operations Project Manager

HP Studio Operations Project Manager

Description -

Job Summary

The Operations Project manager’s primary responsibility is driving operational excellence and ensuring compliance throughout the budget management lifecycle—from forecasting to reconciliation—for HP’s internal creative studio. This role partners closely with cross-functional teams to support the successful execution of financial processes, enabling the delivery of global campaigns and new product launches. In addition, this role will support critical onboarding activities related to agency partner studio needs.  The ideal candidate brings strong analytical skills, financial acumen, and the ability to collaborate across departments to ensure accurate, efficient, and timely operations.

Key Responsibilities

• Lead budget planning, forecasting, tracking, and reconciliation for the internal agency, ensuring accuracy, completeness, and compliance with HP’s financial policies and procedures.

• Provide analytical support for complex budget projects, including detailed Statement of Work (SOW) planning, purchase order (PO) initiation, and change order management.

• Estimate quarterly favorability/unfavorability based on forecasts and monitor actual performance against budget, identifying and explaining variances.

• Manage planning and budget-to-actual comparisons by business unit/function and across the studio.

• Generate and distribute monthly budget reports by business unit/function, tracking and addressing change order needs.

• Prepare and present financial analyses and presentations for leadership meetings and department leads.

• Oversee vendor POs, responding to both planned and ad hoc financial requests, and providing timely financial insights.

• Build and maintain strong relationships with business leads and key financial managers to gather input, ensure alignment, and support decision-making.

• Operate with autonomy, demonstrating meticulous attention to detail and accuracy in all operations.

• Support continuous improvement of financial processes and tools within the agency.

• Oversee billing and renewal activities for Studio tools and software licenses, working closely with Studio Ops Lead and HP Digital Vendor Management to ensure timely renewals and updates, preventing any service interruptions.

• Manage onboarding and offboarding activities for HP Studio employees and agency team members, including maintaining up-to-date staffing records and ensuring appropriate access to key HP Studio platforms—including HP DAM, SharePoint, Teams, Figma Connect, Workfront and Alliance Portal—by granting or revoking permissions as needed.

Qualifications

• Bachelor’s or graduate degree in Marketing, Communications, Business Administration, or a related discipline; or commensurate work experience/demonstrated competence.

• Preferred: Experience in budget planning and management within a marketing or creative environment.

• Experience of 4-7 years.

Key Skills & Competencies

• Budget planning and management

• Financial analysis and reporting

• Project management

• Marketing and marketing communications knowledge

• Effective communication and relationship-building

• Results orientation and learning agility

• Digital fluency (familiarity with financial and reporting tools)

• Customer-centric mindset

• Thought leadership and continuous improvement orientation

Operational Excellence

• Demonstrate a high degree of autonomy and proactively navigate internal networks to accomplish goals.

• Maintain rigorous standards for accuracy and compliance in all financial operations.

• Champion process improvements to enhance efficiency and effectiveness within the agency.

Impact & Scope
• Impacts multiple teams and may act as a team or project leader providing direction to team activities and facilitates information validation and team decision making process.

Complexity
• Responds to moderately complex issues within established guidelines.

Disclaimer
• This job description describes the general nature and level of work performed in this role. It is not intended to be an exhaustive list of all duties, skills, responsibilities, knowledge, etc. These may be subject to change and additional functions may be assigned as needed by management.

Job -

Marketing

Schedule -

Full time

Shift -

First Shift (Mexico)

Travel -

Relocation -

Equal Opportunity Employer (EEO) - 

HP, Inc. provides equal employment opportunity to all employees and prospective employees, without regard to race, color, religion, sex, national origin, ancestry, citizenship, sexual orientation, age, disability, or status as a protected veteran, marital status, familial status, physical or mental disability, medical condition, pregnancy, genetic predisposition or carrier status, uniformed service status, political affiliation or any other characteristic protected by applicable national, federal, state, and local law(s).

Please be assured that you will not be subject to any adverse treatment if you choose to disclose the information requested. This information is provided voluntarily. The information obtained will be kept in strict confidence.

For more information, review HP’s EEO Policy or read about your rights as an applicant under the law here: “Know Your Rights: Workplace Discrimination is Illegal"