Health Information Officer

Job Description:

ESSENTIAL JOB FUNCTIONS

• Directs the health information management functions of the organization.
• Documents and enforces the health information management policies and procedures on release of information, confidentiality, privacy, information storage and retrieval and record retention.
• Coordinates the design and content of the electronic health record, converting paper forms as much as possible, ensuring adherence to organizational, legal, and regulatory standards.
• Establishes procedures for the monitoring and evaluation of the medical record and health information management systems.
• Promotes the increased use of technology in the organization’s health information management functions.
• Provides training to the medical record practitioners on medical record processes and increased use of technology.
• Coordinates the design, content and testing of the electronic record, ensuring adherence to organizational, legal, and regulatory standards.
• Assures consistency in practices and meeting of standards related to form development and reporting elements in the legal health record.
• Develops standards and provides oversight to maintenance of EHR such as service corrections, draft documents, blocked charts, etc.  
• Provides oversight of storage and destruction processes related to paper health records.
• Serves in a leadership role for the EHR Oversight Committee’s activities, including identifying on-going development and enhancement, priority setting, coordinating communication between end users and IT and creating business rules for EHR use in the organization.
• Develops, implements, and evaluates, the organization privacy plan, policies, and procedures.
• Establishes and administers a process for receiving, documenting, tracking, investigating, and acting on all complaints, including breach notification and reporting, concerning organization’s privacy policies and procedures, in consultation with relevant components of SCS and, when necessary, legal counsel.
• Ensures organization has and maintains appropriate privacy and confidentiality consent, authorization forms, information notices and other materials reflecting current legal requirements.
• Oversees privacy training and promotes awareness of privacy standards among all employees, volunteers, and other appropriate third parties.
• Provides consultation and training in all areas of heath information practices, privacy, and confidentiality to all levels of SCS staff.
• Provides consultation to staff and seeks legal counsel as appropriate related to releases, subpoenas and court orders related to the health record and PHI. 
• Coordinates record retrieval for compliance or investigation reviews, audits, and/or surveys, as required.
• Maintains current knowledge of federal/state privacy laws, licensure, regulation and accreditation standards, and monitors advancement in information technologies to ensure organization adaptation and compliance.
• Uses continuous quality improvement management principles and practices related to organizational performance improvement and health information management activities.
• Audit records as appropriate.

EDUCATION

• Bachelor’s degree in health information administration or a related field of study.

EXPERIENCE            

• Three to four years’ experience in healthcare medical record management includes designing, coordinating, and evaluating medical records systems within an electronic health record environment.

REQUIREMENTS

• Certification by AHIMA as Registered Health Information Administrator.

Within the bounds of their respective job descriptions, all staff are expected to exercise principle-centered leadership, focused on customer service responsiveness, with a continuous quality improvement orientation. Additionally, all staff are expected to develop a working knowledge of and follow all policies and procedures related to safety management and other Joint Commission standards.

Time Type:

Full time