Scheduled Hours
40
Position Summary
The Grant Specialist I will play a vital role in the sponsored project life cycle for the Project ARK/Ryan White team. This includes ensuring that research proposals adhere to sponsor guidelines and are successfully submitted. They will also support faculty, program directors, and staff through pre-award and post-award stages of sponsored projects, including proposal preparation and compliance.
Job Description
Primary Duties & Responsibilities:
- Proposal/Grant Management including preparation and submission to ensure guidelines and terms and conditions are met;
- Award Management for Ryan White awards including providing internal NOAs, award set up, and submission of required award reports.
- Research Compliance including coordinating the necessary support with internal and external requests for grant-related information.
- Assist with some post award activities such as resolving accounting issues, managing year-end processes, overseeing fund management, reviewing and approving purchases, and coordinating with purchasing processes to ensure appropriate expenditures and justifications are completed.
- Other duties as assigned including attendance at program meetings and assisting with other administrative duties as necessary.
OTHER ADMINISTRATIVE DUTIES:
- Work collaboratively with program managers and QI team to ensure that pre-award and post-award components are in alignment with goals
- Completion of expense reporting and auditing of award fiscal components to ensure justification and compliance for all expenses.
- Establish partnerships with vendors, following procurement policy and procedures, and ensure that vendors are meeting contractual needs for the award program
Working Conditions:
Job Location/Working Conditions
- Normal office environment.
- May have some travel to conferences or training.
Physical Effort
- Typically sitting at desk or table.
- Repetitive wrist, hand or finger movement.
Equipment
The above statements are intended to describe the general nature and level of work performed by people assigned to this classification. They are not intended to be construed as an exhaustive list of all job duties performed by the personnel so classified. Management reserves the right to revise or amend duties at any time.
Required Qualifications
Education:
Bachelor’s degree or combination of education and/or experience may substitute for minimum education.
Certifications/Professional Licenses:
No specific certification/professional license is required for this position.
Work Experience:
Relevant Experience (1 Year)
Skills:
Not Applicable
Driver's License:
A driver's license is not required for this position.
More About This Job
Preferred Qualifications:
- Knowledge of Research Management System (RMS), SUBS System, and agency guidelines.
Preferred Qualifications
Education:
No additional education unless stated elsewhere in the job posting.
Certifications/Professional Licenses:
No additional certification/professional licenses unless stated elsewhere in the job posting.
Work Experience:
No additional work experience unless stated elsewhere in the job posting.
Skills:
Accounting, Adobe Acrobat, Analytical Thinking, Computerized Accounting, Computer Literacy, Deadline Management, Grant Administration, Grant Applications, Interpersonal Communication, Learning New Technologies, Maintaining Composure, Microsoft Excel, Microsoft Office, Oral Communications, Workday Software, Written Communication
Grade
G10-H
Salary Range
$25.47 - $39.49 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email CandidateQuestions@wustl.edu or call the dedicated accommodation inquiry number at 314-935-1149 and leave a voicemail with the nature of your request.
All qualified individuals must be able to perform the essential functions of the position satisfactorily and, if requested, reasonable accommodations will be made to enable employees with disabilities to perform the essential functions of their job, absent undue hardship.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
Up to 22 days of vacation, 10 recognized holidays, and sick time.
Competitive health insurance packages with priority appointments and lower copays/coinsurance.
Take advantage of our free Metro transit U-Pass for eligible employees.
WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
Wellness
Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more!
Family
We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We’ve got you covered.
WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
For policies, detailed benefits, and eligibility, please visit: https://hr.wustl.edu/benefits/
EEO Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity. It is the University’s policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, citizenship (where prohibited by federal law), age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.