Multiple continuing and fixed term positions (part-time applicants are welcome to apply) with FTE salary in the range $95,361- $102,302 (HEW 6), plus a generous super allowance of up to 17%.
Empower the next generation of researchers by delivering specialist, end-to-end support for UQ’s Higher Degree by Research (HDR) candidates from induction to conferral.
Navigate the complexities of the HDR lifecycle with high-level judgment and professional agility, acting as a trusted advisor to candidates and academic leaders alike.
Positions based at our St Lucia campus (the nature of the role requires availability to work at our Herston and/or Dutton Park campus every week. Occasional Gatton campus based days may be required)
As a Graduate Research Coordinator (GRC), you are the face of the Graduate Research School, providing critical front-line service delivery. You will manage a diverse portfolio of HDR candidates, ensuring they hit every milestone with precision. This role is perfect for a proactive problem solver who enjoys the intersection of policy and people, working closely with Directors of HDR and Faculty colleagues to maintain UQ’s world-class research standards.
Key responsibilities will include:
Candidature Management
Lead the end-to-end lifecycle in SiNet, managing everything from commencement and progression requests to complex thesis examination logistics.
Specialist Advisory
Provide high-level policy and procedural advice to candidates and academic advisors, translating complex University guidelines into actionable solutions.
Stakeholder Orchestration
Partner with Directors of HDR and Associate Deans to provide data-driven insights and case histories that support strategic cohort management.
Community Engagement
Drive candidate success by coordinating induction activities, promoting HDR events, and connecting researchers with career development opportunities.
Continuous Improvement
Contribute to the evolution of the Graduate Research School by developing self-service resources and participating in strategic performance initiatives.
You are a resilient, service-oriented professional who thrives in a fast-paced environment where no two days are the same. You possess the sharp judgment required to interpret complex policy and the communication skills to build trust across a multi-faculty landscape.
An undergraduate degree plus at least four years of experience in the higher education sector (or an equivalent combination of education and experience).
Proven ability to use initiative, prioritise competing deadlines, and interpret complex issues under minimal supervision.
Exceptional interpersonal skills with the ability to manage sensitive case management discussions and communicate with stakeholders at all levels.
Proficiency in navigating corporate information systems and a rapid ability to master new platforms (familiarity with SiNet is highly regarded).
A deep commitment to delivering high-quality service and fostering a supportive community for international and domestic researchers.
You must maintain unrestricted work rights in Australia for the duration of this appointment, and may be required to complete background checks including, criminal history checks. Employer sponsored work rights are not available for this appointment.
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
26 weeks paid parental leave or 14 weeks paid primary caregiver leave, 17% superannuation contributions, 17.5% annual leave loading.
Access to flexible working arrangements including hybrid working options, flexible start/finish times, purchased leave, and a condensed fortnight.
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family.
Cheap parking and Salary packaging options.
All applicants must upload the following documents in order for your application to be considered:
Cover letter addressing the ‘About You’ section (Please mention your campus preferences, and if you have any restriction to work at multiple campuses on a regular basis)
Resume
For more information about this opportunity, please contact Jodie jodie.chappell@uq.edu.au. For application queries, please contact talent@uq.edu.au stating the job reference number (below) in the subject line.
Applications close Monday 6 April 2026 at 11.00pm AEST (Job Reference Number - R-62404). Please note that interviews have been tentatively scheduled for week commencing 20 April 2026.
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who don’t meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Our strength as an institution lies in our diverse colleagues. We're dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We're committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.
If you are a current employee (including casual staff and HDR scholars) or hold an unpaid/affiliate appointment, please login to your staff Workday account and visit the internal careers board to apply for this opportunity. Please do NOT apply via the external job board.