Governance Administrator

Job Description :

 

Role: Governance Admin

Location: Belfast, Northern Ireland

Contract: Permanent

Closing Date: 3rd December 2025

About us

With over 200 brands sold in nearly 180 countries, we’re the world’s leading premium drinks company. Bring your passion and use your curiosity as you explore, collaborate, and innovate to build brands consumers love. Together with passionate people from all over the world, you’ll test new ideas, learn and grow, and unlock a brighter, more exciting future.

Join us to create a career worth celebrating.

About the Function-

Our Supply Chain and Manufacturing team are problem-solvers, sourcing, producing, and delivering our much-loved brands to delight customers around the globe. Over half of Diageo’s 30,000+ people work in Supply Chain and Manufacturing. It’s an intricate and sophisticated operation that’s the product of logistical, manufacturing, and technical collaborations.

Our teams in 100 sites in over 30 countries cover production facilities, supplier relationships, customer collaborations and third-party agreements. We’re committed to realising our ‘Society 2030: Spirit of Progress’ goals, to protect the environment and support our farmers and suppliers. Whatever your skills and experience, we’ll help you to thrive in our inclusive culture.

About the Role

As a Governance Administrator, you will play a vital role in supporting Diageo’s Governance Function across Health & Safety, Environment, Quality, Food Safety and Legislation. Your work ensures that the Belfast Packaging site consistently meets all ISO, statutory, customer, technical and Diageo compliance requirements, while contributing to our continuous improvement and strategic objectives.

You will manage and maintain the site’s Business Management Systems (BMS) including ISO9001, FSSC22000, ISO14001, Business Risk and H&S systems. You will also act as the site’s EQMS Document Controller, ensuring document accuracy, accessibility, and version control.

This role requires strong collaboration across all site functions and regular interaction with external stakeholders such as statutory bodies, suppliers, customers, and accreditation agencies. Your performance directly supports Diageo’s brand reputation through robust compliance and governance.

Key Responsibilities

• Maintain and control all documentation relating to ISO9001, FSSC22000, Environmental and H&S management systems.
• Coordinate reviews, updates and version control of BMS documentation.
• Deliver training and feedback on document control procedures and ensure compliance across the site.
• Support and participate in the internal audit schedule, including gap analyses and audit evidence preparation.
• Act as EQMS administrator for the Belfast site, ensuring all content is accurate and compliant.
• Manage Governance & Training Purchase Orders (KDR), including annual blanket POs, vendor liaison, Coupa Approver Matrix updates (JML), SAP/Coupa/Newgen/Concur navigation, and purchase card responsibilities.
• Manage PPE ordering processes and temporary labour PO reconciliation (Guidant).
• Track and reconcile utility invoices, manage disputes, and support finance with GR verification.
• Support technical processes including liquid specification generation, process spec updates, Brewery Analytical Reporting, Best Before summaries, Daily Taste Panel and COSHH assessments.
• Lead IAI retention and document disposal processes (CARM Control C0035), including coordination with Iron Mountain and SharePoint management.
• Support ISO and FSSC audits through evidence preparation and system updates.
• Order stationery and sundries and manage site archiving activities.

About You

You are a detail-driven, organised and proactive professional who thrives in a compliance-focused environment. You understand the importance of governance, document control and audit readiness, and you have the capability to influence and embed best practice across a busy manufacturing site.

You will have strong communication and interpersonal skills, enabling you to build effective relationships with colleagues, governance teams, suppliers, auditors and regulatory bodies. You’re confident working with multiple systems, managing complex information flows, and ensuring accuracy under pressure.

Skills & Experience Required

• Experience working in a governance, compliance, auditing, quality or document control environment.
• Strong understanding of ISO9001, ISO14001, FSSC22000 or similar management systems (or the ability to learn quickly).
• Proven ability to manage documentation, version control, audits and compliance processes.
• Strong IT literacy, with experience in systems such as EQMS, SAP, Coupa, Newgen or Concur.
• Ability to manage purchase orders, vendor interactions, and financial reconciliation processes.
• Excellent prioritisation, organisational and communication skills.
• Ability to train and support others in document management procedures.
• Strong problem-solving skills and a continuous improvement mindset.
• High level of attention to detail, accuracy and confidentiality.

Personal Attributes

• Reliable, methodical and structured in your approach.
• Able to influence and guide others on compliance expectations.
• Comfortable working with auditors, suppliers and regulatory bodies.
• Confident handling sensitive and commercially important information.
• A team player who builds trust and delivers consistently.

Diversity statement

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this.

We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.

Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.

Feel inspired? Then this may be the opportunity for you.

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.

Worker Type :

Regular

Primary Location:

Marshalls Road

Additional Locations :

Job Posting Start Date :

2025-11-19