GME Business Coordinator (Northwest, AR)

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Closing Date:

03/29/2026

Type of Position:

Professional Staff - Operations

Job Type:

RegularDay Shift (United States of America)No

Institution Name:

University of Arkansas for Medical Sciences

The University of Arkansas for Medical Sciences (UAMS) has a unique combination of education, research, and clinical programs that encourages and supports teamwork and diversity. We champion being a collaborative health care organization, focused on improving patient care and the lives of Arkansans.
 

UAMS offers amazing benefits and perks (available for benefits eligible positions only):

• Health: Medical, Dental and Vision plans available for qualifying staff and family
• Holiday, Vacation and Sick Leave
• Education discount for staff and dependents (undergraduate only)
• Retirement: Up to 10% matched contribution from UAMS
• Basic Life Insurance up to $50,000
• Career Training and Educational Opportunities
• Merchant Discounts
• Concierge prescription delivery on the main campus when using UAMS pharmacy

Below you will find the details for the position including any supplementary documentation and questions you should review before applying for the opening.  To apply for the position, please click the Apply link/button.

The University of Arkansas is an equal opportunity institution. The University does not discriminate in its education programs or activities (including in admission and employment) on the basis of any category or status protected by law, including age, race, color, national origin, disability, religion, protected veteran status, military service, genetic information, sex, sexual orientation, or pregnancy. Questions or concerns about the application of Title IX, which prohibits discrimination on the basis of sex, may be sent to the University’s Title IX Coordinator and to the U.S. Department of Education Office for Civil Rights.

Persons must have proof of legal authority to work in the United States on the first day of employment.

All application information is subject to public disclosure under the Arkansas Freedom of Information Act.
 

For general application assistance or if you have questions about a job posting, please contact Human Resources at askrecruitment@uams.edu.

Department:

NWA | GME | GME Director

Department's Website:

Summary of Job Duties:

We are seeking a detail-oriented individual to join the UAMS Regional Centers Graduate Medical Education (GME) Office as a Business Coordinator. In this role, you will drive financial, administrative, and purchasing operations for the UAMS Regional Centers GME Office. This position is at the heart of supporting residency and fellowship programs across the state, ensuring seamless accreditation, compliance, and operational excellence. We’re looking for a proactive professional who thrives on managing multiple projects, handling sensitive information, and contributing to the success of graduate medical education initiatives with precision and professionalism.

If you thrive in a dynamic environment and are committed to supporting the operational success of graduate medical education programs, we encourage you to apply!

Qualifications:

Minimum Qualifications:

• Bachelor's degree, major in health, business, or related field, plus two (2) years of grants management and/or financial management experience, OR high school diploma and six (6) years of grants management and/or financial management experience.
• Prior experience in graduate medical education is preferred but not required.
• Experience working in Workday is preferred but not required.

Knowledge, Skills, & Abilities:

• Highly detail-oriented with strong organizational skills.
• Excellent interpersonal, problem-solving, and communication abilities (both written and verbal).
• Proven capacity to work independently and collaboratively, manage multiple priorities, and consistently meet deadlines.
• Demonstrates calm and effective decision-making in unexpected or high-pressure situations.
• Proficient in Microsoft Office Suite with the ability to quickly learn and adapt to new software tools.
• Ability to maintain confidentiality and handle sensitive information with professionalism.
• Strong analytical skills to support budgeting, procurement, and administrative processes.
• Adaptable and resourceful in a fast-paced, dynamic environment.

Additional Information:

Key Responsibilities

• Support business and accounting operations by collaborating with the GME Director and UAMS financial team to develop annual budgets for the GME office and individual programs. Review budget statements, track expenditures, renew contracts, and assist with budget close-out procedures. Communicate budget and expenditure details with the GME Director and Program Directors.
• Manage procurement for the GME Office and NW Arkansas residency and fellowship programs in coordination with the GME Director and program coordinators. Maintain purchasing and travel cards, create spend authorizations and expense reports in Workday, and manage travel arrangements, including in-state and out-of-state trips. Serve as a resource on procurement and travel policies for GME programs in NW Arkansas.
• Provide administrative support by assisting the GME Registrar in managing 184+ residents and fellows statewide. Tasks include verifying completion of required tasks (e.g., annual conflict of interest disclosures), preparing and distributing diplomas, routing documents for signatures, responding to verification requests, and supporting adjunct faculty appointments, orientation, onboarding, and tracking faculty scholarly activity. Manage the Designated Institutional Official (DIO) calendar and provide general administrative support.
• May perform any other duties as assigned.

Salary Information:

Commensurate with education and experience

Required Documents to Apply:

ResumeCover Letter/Letter of Application, List of five Professional References (name, email, business title), Proof of Veteran Status

Special Instructions to Applicants:

Please contact askrecruitment@uams.edu for any recruiting related questions.

All application materials must be uploaded to the University of Arkansas System Career Site https://uasys.wd5.myworkdayjobs.com/UASYS  

Please do not send to listed recruitment contact.

Pre-employment Screening Requirements:

Annual TB Screening, Criminal Background Check

This position is subject to pre-employment screening (criminal background, drug testing, and/or education verification). A criminal conviction or arrest pending adjudication alone shall not disqualify an applicant except as provided by law. Any criminal history will be evaluated in relationship to job responsibilities and business necessity.  The information obtained in these reports will be used in a confidential, non-discriminatory manner consistent with state and federal law. 

Constant Physical Activity:

Manipulate items with fingers, including keyboarding, Repetitive Motion, Sitting, Talking

Frequent Physical Activity:

Hearing, Walking

Occasional Physical Activity:

Lifting, Pulling, Pushing, Reaching

Benefits Eligible:

Yes