Global Brand Partnerships & Product Integration, Assistant

Job Description

SUMMARY OF POSITION: The Global Partnerships & Product Integration team creates innovative collaborations between our films and leading brands; securing strategic partnerships, integrating products authentically into storylines, and developing co-branded marketing programs. The team is searching for an Assistant or Coordinator to support the team in a wide range of administrative duties.

JOB RESPONSIBILITIES:

• Provide administrative support to the Department Head, including but not limited to travel arrangements, meeting preparation, notes, digital filing, and organizational support
• Maintain all aspects of the Department Head’s busy schedule, including calendar management, scheduling, and booking meeting rooms
• Create and continuously update team project tracking grids, including but not limited to sales/outreach lists, contact sheets, release schedules, legal agreement statuses, and tracking partner campaign deliverables against timelines
• Support the team in securing placement deals by tracking in-film branding opportunities, production wish lists, cash offers, in-kind donations, loans, and shipping/returns
• Serve as a professional and courteous liaison between internal teams, external teams such as brand partners, and with the offices of filmmakers, agents, talent, and other executives
• Ensure security protocols for the distribution of confidential assets, including NDA facilitations and tracking, watermarks, and password protections
• Assist the team in the creation and updating of sales materials such as pitch decks
• Support the team in campaign execution by handling logistical aspects such as coordinating shipments
• Track partner campaign performance metrics and compile campaign recaps and case studies
• Manage a high-volume of invoices by proactively creating purchase requisitions and orders, tracking due dates, and handling billing correspondence with vendors and accounting
• Build team budget templates and meticulously track spend and cost projections to ensure the team stays within budget

who assignS work to this position? (LIST titles)

• Vice President, Global Brand Partnerships

JOB QUALIFICATION STANDARDS

Work Experience

At least one year of prior entertainment or marketing experience preferred.

Education, Professional Training, Technical Training or Certification

Bachelor’s Degree preferred.

Knowledge/Skills

• Must possess exceptional communication, organizational, and administrative skills, including strong abilities to multi-task and efficiently prioritize and execute time-sensitive tasks
• Proficiency in creative platforms such as Adobe Creative Cloud and Canva preferred
• Eager to learn and has a flexible mindset
• Typing at 50 wpm
• Must have advanced skills in Microsoft Word, Excel, Keynote, PowerPoint, Outlook, and MS Office required.  Familiar with or willing to learn Photoshop and eRooms
• Excellent oral and written communication skills and the ability to articulate issues in a professional manner
• Knowledge of: Fortune 500 and packaged goods companies preferred
• Must have knowledge of file set-up, maintenance, filing procedures, basic math, spelling, grammar, punctuation, English usage, and report & letter formats

Essential Skills

• Must pay close attention to detail, maintain confidentiality and problem solve (within scope of responsibilities).
• Must be able to communicate effectively and tactfully with all levels of personnel, in person and on the telephone.
• Must be able to understand and follow written and oral instructions.
• Must be a collaborative team player.
• Must have excellent organizational and follow-through skills and be able to schedule work effectively.
• Must be able to work well under time constraints and handle multiple tasks in a fast-paced environment.
• Must be able to work independently, have initiative and be a self-starter.
• Must be able to work flexible hours, including overtime, when necessary.

Management has the right to add or change duties and job requirements at any time.

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Horizon Media is proud to be an equal opportunity workplace.  We are committed to equal employment opportunity regardless of race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or Veteran status. We also consider qualified applicants regardless of criminal histories, consistent with legal requirements.

Salary Range

$64,350.00 - $75,000.00

A successful applicant’s actual base salary may vary based on factors such as individual’s skill sets, experience, training, education,  licensure/certifications, and qualifications for the role.  As an organization, we take an aptitude and competency-based hiring approach.  We provide a competitive total rewards package including a discretionary bonus and a variety of benefits including health insurance coverage, life and disability insurance, retirement savings plans, company paid holidays and unlimited paid time off (PTO), mental health and wellness resources, pet insurance, childcare resources, identity theft insurance, fertility assistance programs, and fitness reimbursement.