General Virtual Assistant (Construction)
Client Business Overview: A privately owned and operated since 1917, is New York's preeminent provider of Plumbing, Heating & Air Conditioning, Fire Protection and Green Solutions services. The company is dedicated to preserving and building its distinguished reputation for professionalism and reliability. Over the years the company has played a vital role in New York City's construction industry, with work at new buildings such as Memorial Sloan Kettering Cancer Research Center, Millennium Residence Tower, and One Beacon Court as well as its on going service work at places such as 9 West 57th Street and Rockefeller Center.
Client Industry: Construction
Duties and Responsibilities include, but are not limited to:
1. Data Entry
2. Sorting and organizing estimate-related emails (new bids and activities)
3. Downloading and reviewing construction plans Generate proposal number and managing a bid list in Excel (updating contractor info, deadlines, etc.)
4. Performing light takeoffs (headcounts, sprinkler piping lengths)
5. Communicating with vendors/subcontractors via email if needed
6. Internal coordination Will work directly under the main estimator
7. Ad hoc tasks
Software Tools and Platforms:
• Microsoft Excel
• Microsoft Outlook
• Building Connect
• Onscreen TakeOff
• Go to My PC
Qualifications:
• At least 1 year of experience as a Virtual Assistant
• At least 18 years of age and completed Senior High School
• Excellent phone, email, and instant messaging communication skills
• Must be fluent in English
• Solid organizational & time management skills
• Able to work on a graveyard shift
• Tech savvy & familiar with current technologies, like desktop sharing, cloud services, and VoIP
• Experience with word-processing software and spreadsheets (e.g., MS Office)
• Knowledge of online calendars and scheduling (e.g., Google Calendar)
• Proactive attitude & willingness to be trained
Technical Requirements:
• USB Headset with Noise Cancellation feature
• Working Webcam
• Computer with at least 1.8 GHz processor and at least 4GB RAM
• Main Internet Service Speed: at least 25 Mbps cable connection
• Backup Internet Service Speed: at least 10 Mbps
Benefits:
• Health Insurance (HMO)
• Performance Incentives
• Job Security and Stability
• Paid Training
• Inclusive Culture
• Upskilling Opportunities
• 100% Work-From-Home
• Exceptionally Supportive Team
• Opportunities for Career Growth
• Fun Work Environment
• Holiday & Overtime Pay
Schedule: 6:00 AM - 3:00 PM PST
Please note:
• Only qualified candidates will be invited to take the assessment & scheduled for an interview.
• We have other vacancies that might interest your friends & colleagues. They can check us out at our Jobs Website.