At Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth. Let’s shape the future of wealth management together.
Bank Julius Baer & Co. Ltd., Guernsey Branch acts as banking partner in relation to fund structures that we provide for private banking clients of Bank Julius Baer. These structures sit largely within private equity and alternative investment strategies. This role forms part of a Funds Desk / Private Equity Operations capability, with two roles planned to support scalability in a growing function.
The position offers broad responsibility across investor administration, cash and payment management, governance, and fund oversight within complex fund structures. It involves fund administration expertise and strong banking, AML, and operational control responsibilities, acting as a key link between internal stakeholders and external administrators.
The role is hands on, control focused, and client facing, requiring a strong understanding of fund lifecycles, capital flows, investor servicing, and regulatory obligations.
YOUR CHALLENGE
The role covers a broad range of fund administration and payment agent responsibilities, including but not limited to:
Fund & Investor Administration
- Maintenance of investor and holder records, including trigger events
- Periodic client and fund reviews
- Monitoring compliance with fund investment restrictions
- Provision of fund values, benchmarks, and performance monitoring
- Tracking performance against benchmarks
- Review of monthly and quarterly valuations and NAVs for accuracy and completeness
- Review of units held post‑trading to ensure correct allocations
Payments, Banking & Custody Oversight
- Acting as Payment Agent for closed‑ended funds
- Daily and ad‑hoc cash management activities, including reconciliations
- Processing, verification, and AML review of incoming and outgoing payments, including:
- Capital calls
- Distributions
- Management fees
- Call back verification and e banking support
- Debiting of fees and verification of amounts charged by administrators and custodians
Account Opening & KYC
- Investor onboarding, including responsibility for documentation
- Opening and closing of external and Julius Baer accounts
- Ongoing KYC, adverse media screening, and name checks
- Performance of enhanced AML/KYC reviews for higher‑risk investors and structures
- Transaction monitoring and escalation of unusual activity where required
Distribution, Income & Reporting
- Calculation and review of income and distributions to investors
- Review of distributions and payouts
- Identification, calculation, and reporting of excess reportable income
- Provision of information for risk assessments and reporting to internal governance forums (e.g. ARC)
- Support for tax and regulatory reporting (review and oversight)
Stakeholder & Relationship Management
- Day‑to‑day management of relationships with external fund administrators
- Close collaboration with internal stakeholders including RMs, Compliance, Operations, and Risk
- Handling general enquiries related to fund and payment activity
- Acting as a subject‑matter contact for fund‑related queries within the bank
Governance & Process Development
- Review of back‑book of existing funds and identification of remediation items
- Contribution to policy, procedure, and control framework development
- Ongoing enhancement of controls supporting payments, KYC, and fund oversight
YOUR PROFILE
Personal and Social
- Self‑starter with the ability to work independently
- Proactive, detail‑oriented, and solutions‑focused
- Strong stakeholder management and communication skills
- Comfortable engaging with senior internal and external stakeholders
- Experience developing or improving policies, procedures, and controls
- High level of integrity, judgement, and risk awareness
- Willingness to support team development and knowledge sharing
Professional and Technical
- Proven experience in fund administration, private equity operations, or fund custody environment
- Relevant professional qualification (or working towards) beneficial
- Experience with financial instruments and private equity structures
- Solid banking background, including account opening, AML, and payment processing
- Experience acting as, or working closely with, a fund administrator or custodian
- Investor onboarding experience, including full documentation ownership
- Strong understanding of regulatory and KYC requirements for investors
- Experience processing payments to and from investors, including supporting documentation
- Experience reviewing NAVs, valuations, fees, and administrator reporting
- IT Skills include: Microsoft Office Suite and advanced Excel skills desirable
We are looking forward to receiving your full job application through our online application tool. Further interesting job opportunities can be found on our Career site.
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