Front Office & Administration Excutive

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

Wilhelmsen Ship Management is a third-party ship manager providing various services across the globe. With a huge strength of Employee and Seafarers, we own and operate the world’s largest Maritime Network in more than 70 countries.

The Front Office and Administration Executive has the overall responsibility of the functioning of the Front Office and providing Administrative Support. The Front Office and Executive Administration reports to the Admin /Head of Finance.

Below is a brief of the main task & responsibilities for this role.

Main Responsibilities 

• Manage front office and reception operations efficiently
• Handle incoming calls, visitors, couriers, and office communication
• Maintain visitor security protocols and reception records
• Coordinate office administration, consumables, and vendor management
• Ensure upkeep of office infrastructure and equipment
• Support inter-departmental administrative coordination
• Assist seafarers and visitors professionally and courteously
• Provide backup support to the Administration team as required

What We Are Looking For

• Graduate from a recognized university
• 0–2 years of experience in Front Office / Reception Operations
• Strong verbal and written communication skills in English
• Professional, customer-focused, and organized personality
• Ability to multitask with adaptability and teamwork mindset
   

Key Competencies

• Customer Focus
• Action Oriented
• Team Commitment
• Adaptability & Flexibility
• Professionalism
   

If you are passionate about creating positive first impressions and ensuring seamless administrative operations, we would love to hear from you.

Application deadline: 22nd May 2026

Work Location: Mumbai, India

 

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