Front Desk Excecutive

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

 

Key Responsibilities

1. Reception & Guest Management:

• Greet and welcome visitors, clients, and guests with a positive, helpful attitude.

• Announce visitors promptly to the appropriate employee.

• Ensure the reception area is tidy and presentable at all times.

• Offer refreshments to guests and ensure their comfort.

• Visitor entry.

2. Communication & Telephony:

• Answer, screen, and forward incoming phone calls in a professional and courteous manner.

• Provide basic and accurate information in-person and via phone/email.

• Manage the company's Front desk email inbox.

• Handle employee and external queries efficiently.

3. Administrative Support:

• Receive and sort daily mail/deliveries (e.g., letters, packages, couriers).

• Prepare and dispatch outgoing mail and couriers.

• Maintain and update employee internal directories and telephone lists.

• Assist in scheduling meetings and booking conference rooms.

• Event support, coordinating with vendors, planning menu and arranging event requirements

4. Facility & Logistics Management:

• Coordinate with housekeeping staff to maintain overall office cleanliness.

• Monitor and manage inventory of stationery, pantry supplies, and other office consumables.

• Coordinate with vendors and service providers (e.g., caterers, electricians).

• Ensure all office equipment at the front desk (e.g., printer, telephone, computer) is in working order.

• Placing order for Fruits, snacks, stationery, and all consumables.

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  6.Database Management & Invoice Processing and Procurement–

  Maintain accurate database of all couriers – outgoing (IT Assets) , for other couriers, records of outgoing couriers.

  Follow up for on time submission of invoices, checking them for correctness against the database and forward them for further approvals for payments.  

  Maintain database of Name Plates, Envelope's procurements and issues.

  Maintain database of monthly accrual, invoice tracker, budgeting, raising invoice for client

  Manage POR/PO processes, raising PO and sharing with the corresponding service provider

  Coordinating with concierge servicing and record database

  Maintaining monthly attendance and verifying invoice processing

7.Space.

• Maintaining monthly attendance and verifying invoice processing

8. Audit.

• Maintaining Audit records and updating on shared folders

• Maintaining Energy Reports and updating EHS

• Scheduling Food water and IAQT and maintaining records

• Maintaining PPM records as per 52 weeks calendar

• Managing waste management records

• Maintaining Staffs BVG and Insurance

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Location:

On-site –Bengaluru, KA

Scheduled Weekly Hours:

48

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.