Initial Posting Date:
11/14/2025Application Deadline:
11/23/2025Agency:
Department of Human ServicesSalary Range:
$3,705 - $5,066Position Type:
EmployeePosition Title:
Foster Licensing Administrative Specialist (Administrative Specialist 1)Job Description:
The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.
Opportunity awaits! Do you have time management and organizational skills? Are you able to use a computer to navigate data bases and locate information? Are you able to communicate clearly and cross culturally in writing, directly, or virtually? Has your background prepared you to read, interpret, and explain laws, rules, policies, and procedures? Are you interested in working in a fast-paced environment? Then, we want to hear from you!
Summary of Duties
The Office of Developmental Disabilities Services (ODDS) provides opportunities to link services for Oregonians who have intellectual and/or developmental disabilities. As part of its function ODDS oversees an array of services including but not limited to residential, in-home, employment, family support, crisis, and case management delivered through a state field structure or agreements with county governments or subcontracted agencies.
ODDS is responsible for the development and administration of programs that support children and adults with intellectual or other developmental disabilities to remain in their own home or community.
The Office of Developmental Disabilities Services Licensing Unit oversees a statewide program responsible for licensing and the quality of care in programs serving individuals with intellectual/developmental disabilities this includes the licensing of adult and child foster homes, and 24-hour residential facilities. It oversees and is responsible for the agency certification of agencies and the endorsement of 24-Hour Residential programs, Supported Living Programs, Employment Services and Professional Behavior Support Services.
As a Foster Licensing Administrative Specialist, you will:
Provide administrative support to the Intellectual Developmental Disability (IDD) Licensing Unit Staff by; entering data into the Automated Survey Process Environment (ASPEN) system, providing statistical data for special requests; maintaining overall office operations; fielding calls to the Unit Manager and staff; coordinating meetings with agencies; and emailing documents that have been prepared by management.
Review new or renewal adult foster home and child foster home applications to ensure all applicable documentation has been supplied in accordance with Oregon Administrative Rules (OARs), Oregon Revised Statutes (ORS), and licensing policies; then will provide the application to the Foster Care Licensing Specialist for review and approval.
Issue child foster home certifications and adult foster home licenses for applications that have been approved by the Foster Care Licensing Specialist or Foster Care Program Analyst.
Process applications and reports, enter and compile data from different systems, coordinate meetings including note taking, and handle communication with various community members and other agencies.
Help with doing research in our systems to help identify concerns, or missing information.
Minimum Qualifications
Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data.
OR
An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data.
OR
An equivalent combination of education and experience.
Essential Attributes
We are looking for candidates with:
Experience conducting work that requires attention to detail, particularly when creating or reviewing documents.
Experience providing customer service through a positive approach and ability to communicate clearly and cross culturally in writing, directly, or virtually with a variety of individuals to answer questions and explain information or decisions.
Experience in reading, interpreting, and explaining laws, rules, policies, and procedures to a variety of individuals who have differing communication styles and levels of understanding of the information.
Knowledge and understanding of data analytics, evaluation and reporting.
Demonstrated skill using a computer to navigate data bases and locate information.
Experience using time management, organization, and prioritization skills to meet deadlines and adaptable to changing priorities and responsibilities.
Experience collaborating with a team to reach a common goal and a dedication to teamwork and coming alongside clients, customers, or colleagues to provide support.
Experience problem-solving in collaboration with others, ensuring all voices are heard.
Attention all candidates! A cover letter is required, (please limit it to only two pages.) Clearly describe how you meet the minimum qualifications and essential attributes in your application materials. Your application materials will determine if you are selected to move forward in the selection process. Please include detailed work and education history. Failure to submit the required cover letter will result in disqualification of your application.
Please make sure your application materials, resume and job history, are clearly outlined as this information will be used to determine your starting salary range during the Equal Pay Assessment (previously known as Pay Equity Assessment). If you are selected as the final candidate and a degree is listed as a minimum qualification for the position, please be prepared to provide verification of your completed education before moving forward in the hiring process. Note: Your resume and cover letter [cover letter is optional for this position] may be uploaded in the Resume/CV field on the online application. After you submit your application, you will have additional tasks to complete in Workday. Please continue to check your Workday account throughout the recruitment process.
The use of outside resources such as Artificial Intelligence software during applicant skill assessments, examinations, and/or interviews is prohibited unless otherwise stated by the hiring agency. Unauthorized use of outside resources during the hiring process will result in disqualification.
The State of Oregon does not request or require your age, date of birth, attendance or graduation dates from an educational institution during the application process.
The job posting closes at 11:59 PM (PDT/PST) on the close date. Immediately after you submit your application, be sure to respond to the two questionnaires relating to public records requests and veterans’ preference. These questions are necessary to complete the application process.
Working Conditions
Your typical work schedule will be Monday – Friday, 8:00 a.m. – 5:00 p.m. Pacific Time on-site and in-person each workday at our Salem office.
A plus is the location of our office in Salem. There is free parking for staff and visitors and there is access to a variety of food choices and other services within a short drive.
You will interpret and explain Oregon laws, rules, regulations, and operational policies and procedures.
Contact with the public, including contact with Oregonians experiencing emotional and financial stress.
Serve a diverse range of customers with compassion and professionalism through a trauma informed lens.
May require sitting at a computer or telephone for prolonged periods of the workday.
Potentially, you may have required overnight travel to attend statewide meetings and trainings.
Background Checks and Requirements
If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the United States. ODHS will use E-Verify to confirm that you are authorized to work in the United States.
Benefits
ODHS Employee Resource Group communities that promote shared learning.
Cost of Living Adjustments.
Annual salary increases (until you reach the top of the listed salary range).
Amazing benefits package.
Possible eligibility for the Public Service Loan Forgiveness Program.
Employment Preference
Veterans’ preference:
How to submit your Veteran documents for preference. Please do not attach your Veterans’ preference documentation in the Resume/CV field of your application.
General Information
These are permanent, full-time positions and are represented by the Service Employees International Union (SEIU).
This recruitment may be used to fill future vacancies in the same classification.
The salary listed is the non-PERS qualifying salary range (AA-Rate). If the successful candidate is PERS qualifying, the salary range will reflect the additional 6.95% (AP-Rate). Please review the Classification and Compensation page for more details, or you may visit our website for information on Pay Equity.
Contact Information
We invite you to contact the recruiter for accommodation requests under the Americans with Disabilities Act (ADA), application questions or job-specific questions.
The recruiter for this position is Dereen Jalal. If you contact the recruiter, please include the job requisition number: REQ-190729.
Email: Dereen.Jalal@odhs.oregon.gov
Phone (call or text): 503-910-7744