Food Resource Manager

With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.

Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!

Employee Contract Type:

Local - Fixed Term Employee (Fixed Term)

Job Description:

Location of Work: Dollo Ado and Jijiga

Number of positions required: 2

Job Purpose: To provide Operation and strategic leadership to food Resource program intervention of all food and cash assistance operation in line with World Vision Global and Regional disaster management partnership, donor requirements and guidelines and ensures humanitarian response standards met and the program objectives achieved as set in the Food Assistance Implementation Manual (PIM). Ensure policies, protocols and processes involving the above services effectively developed in alignment with WVI Management and Board policies and are implemented, maintained, reviewed and updated. The Operation Manager focuses on quality and accountability of food and Cash programming under WFP grant and other grants if required, within the framework of integrating food resources into World Vision holistic ministry.

Major Responsibilities

Leadership and Team Building:

• Foster a collaborative team environment, providing mentorship and supporting professional development for staff
• Lead the implementation of management decisions/recommendations in order to meet quality standards and promote alignment with strategies and standards
• Lead the implementation of management decisions/recommendations in order to meet quality standards and promote alignment with strategies and standards
• Create vision and impart vision to others and manage change, be passionate for the poor and make measurable impact
• Facilitate team building, motivate and maintain strong relationships.
• Model a high standard of personal servant leadership, maturity and integrity as an example to staff and others, nurturing staff spirituality, reinforce the core values to enable understanding of WV operations and culture as well as facilitating a working environment of mutual trust, respect, and care among all staff.

Capacity Building:

• Support and mentor local institutions (CBOs, FBOs, etc.) and smaller NGOs to enhance their capabilities and ensure compliance with project standards.
• Build capacity of partners in project management, including financial management, performance management with sufficient experience to be able to connect to and gain respect of community leaders, partners and authorities

Resource Stewardship:

• Enforce accountability by ensuring efficient resource utilization, adherence to internal controls, and achieving satisfactory financial and operational audit results.
• Enforce stewardship and accountability by ensuring that resources are efficiently and effectively utilized for the intended purpose within the set timeframe ensuring that there is value for money for every activity done
• Adhere with internal control and ensure that all projects/programs achieve acceptable financial and operational audit results

Food Resource Planning

• Provides necessary information for the preparation of Pipeline Resource Estimated Proposal (PREP), Annual Estimate of Requirement/AER and call forwards, based on the needs;
• Engage on the preparation of the annual operation plan of the program and contribute to timely submission of standardized monthly, quarterly and annual accomplishment reports to NO, CRS, WFP and Support Office;
• Lead and participate in project design, proposal writing, budgeting process and implementation of WFP GFD and nutrition projects executed under food resource team;
• Plans carefully the delivery of commodities and ensures that they are delivered on time and at the right place;

Warehouse Management and Commodity Transportation

• Ensure logistics and transportation process as per the donor requirements and plans carefully the delivery of commodities and ensures that they are delivered on time and at the right place;
• Confirm availability of adequate warehouses in distribution sites and propose improvement areas;
• Checks that available warehouses meet acceptable compliance rate by the donor; Last updated: June 202 4
• Ensures that standardized and healthy storage practices are implemented in all projects;

Food Resource Management

• Advisee and provide direction for field team to make adequate preparations to receive commodities;
• Ensures that food commodity delivered is appropriate to the food consumption habit of the target community;
• Follow the adherence of food distribution requirements that mentioned at pre -distribution phase, during distribution and post -distribution phases;
• In cases of shortage or damage advise the team to collect evidences for claim;
• Lodges claims with the concerned parties when commodity loss occurs
• Reporting, Accountability and Audits
• Maintain a comprehensive commodity tracking systems so as to ensure that all commodities are properly distributed and accounted for to World Vision Partnership and major donor standards •
• Engage in ensuring Commodity Tracking System (CTS) is smoothly operational and its decentralization process and functionality at the respective woredas;
• Assure the preparation of the report Commodity Summary Statement and facilitate to be signed by other counter party for on time posting on Disaster Grant Data Base;
• Ensure that all commodity losses and claims procedures are in accordance with the World Vision Partnership and donor requirements;
• Ensure the loss and claims registers, files are well maintained and checked on a regular basis;
• Maintain inventory control on a monthly basis and ensure that the commodity book balances match with the actual stocks; Prepare the program for Internal and external audits and ensure that food programs achieve acceptable Last updated: June 2024 audit standards in national, partnership, and WFP Audits.

Monitoring and Compliance Activities

• Ensures food assistance program activities are supervised, monitored in line with the donor guideline;
• Advises concerned project to make necessary corrections;
• Follow up implementation of proposed actions for corrections

Coordination, Correspondence and Networking

• Closely work with donors, project participants and program leadership to improve and enhance Food Assistance operational quality through developing and implementing standard operating procedures.
• Attend Food Assistance Coordination meetings including providing food assistance leadership to Food sector Working Group.
• Work with respective government of Ethiopia offices, communities and implementing partners to build strong community structures to support Food Assistance implementation and accountability.
• Gives an overall leadership to the Food aid monitor under his supervision.

Required Education, training, license, registration, and certification:

• Preferred MA/MSc or BA/BSc in Economics, Business Administration, Sociology, Relief or Disaster Management, Food Security, Public Health and Nutrition, Project Management or related fields.

Required Professional Experience

• 7-10 years of experience in Relief Operation Management or Food Resource Management with A Minimum of 4 Years’ Experience in Managing or Supervisory Level in an INGO

Preferred Experience, Knowledge and/or Key Competencies

• Model Self-Management
• Engage, Influence, Lead and Grow Others
• Run an Effective and Agile Organization
• Develop the Organization for the Future

Required Language(s)

• English and knowledge of local language is advantageous

World Vision is a child-focused organization that is committed to safeguarding all children as well as adult beneficiaries, and has zero tolerance for incidents of violence or abuse against children or adults, including sexual exploitation or abuse, committed either by employees or others affiliated with our work. Therefore, World Vision does not hire staff whose background is not suitable for working with children or vulnerable adults, even if their role does not interact directly with them.

Disclaimer: World Vision Ethiopia is a reputable organization that values transparency and fairness in its recruitment process and does not solicit any money for any job application. We encourage all job seekers to be cautious of any job ads that require payment or personal information upfront. If you have any questions or concerns about our job ads or recruitment process, please do not hesitate to contact us directly.

All applicants must attach a valid National Identification Card or Local Administration Identification Card along with their application

Applicant Types Accepted:

Local Applicants Only