With 75 years of experience, our focus is on helping the most vulnerable children overcome poverty and experience fullness of life. We help children of all backgrounds, even in the most dangerous places, inspired by our Christian faith.
Come join our 33,000+ staff working in nearly 100 countries and share the joy of transforming vulnerable children’s life stories!
Employee Contract Type:
Local - Fixed Term Employee (durée déterminée)Job Description:
Prepare detailed funding requirements and forecasts for major grants and GF projects, ensuring alignment with programmatic needs and donor expectations.
Coordinate quarterly Support Office (SO) forecasts, consolidating inputs from project teams and partners to provide accurate projections.
Lead the process for quarterly budget revisions, working closely with program and finance teams to update budgets based on actuals, forecasts, and strategic priorities.
Collaborate with the Senior Financial Analyst to ensure all forecasts and budget revisions are submitted on time and meet quality standards.
Prepare and maintain reporting templates such as PUDR (Progress Update and Disbursement Request) and FCR (Financial Compliance Report), ensuring they meet donor and organizational standards.
Coordinate the collection, review, and consolidation of partner financial reports, providing feedback and support to partners as needed.
Compile and submit VAT claims, ensuring all supporting documentation is accurate and complete.
Liaise with partners to ensure timely submission of financial reports and VAT claims, and follow up on outstanding items.
Prepare monthly FFR Review, notify Project staff of spending status to ensure spending is within +/- 10% against project budgets each month. Follow up FFR review action points and ensure they are implemented and track implementation status each month to be presented in the next FFR review meeting.
Prepare Timely and accurately the Projects/Grants monthly bank reconciliations to be submitted to the Senior Financial Analyst the 03rd of the month along with Account Listing & bank statements for the closed accounting period. Timely follow up of outstanding items in the bank statements – ensuring that they are cleared within the next 30 days.
Balance sheet management and balance sheet account reconciliations. Ensure timely sending each month the BS aging report with balance explanations by the 12th of each month. Follow up on the action plans and tracking implementation of previous action plans submitted.
Coordinate the process for credit SAs to SOs, ensuring that PBAS (Planning, Budgeting and Accountability System) commitments are accurately reflected and communicated.
Liaise with SOs and internal teams to resolve any issues related to credit SAs and PBAS commitments, ensuring compliance with donor and organizational requirements.
Track and document all PBAS commitments and credit SA transactions for audit and reporting purposes.
Monitor the Cash flow of the project: ensuring timely submission of accurate cash need Request based on real need to the National Office by the 3rd of each month based on actual expenses to be paid in that particular month and not based on budget. Ensure Funding Forecast is sent to National Office by the 13th of each month, forecasting funds required in the following month.
Perform document financial reviews within 24 hours of receiving the document for review and ensure document turn around period is maintained at 48 hours from the time a document is deposited in finance to the time a payment is made. Ensure all procurement processes and procedures are followed up on all documents
Ensure all financial data related to major grants and projects is accurately recorded, maintained, and archived for audit and compliance purposes.
Monitor compliance with donor and organizational policies, identifying and addressing any gaps in financial management or reporting.
Engage with internal and external stakeholders, including program teams, partners, and SOs, to facilitate effective communication and collaboration.
Support the Senior Analyst in preparing for audits, donor reviews, and management meetings by providing relevant financial data and analysis.
Prepare and submit by the first of the month all required deliverables ( Financial statements) ; and respond timely to NO to urgent requests as expected.
Attend & participate in the daily devotion
First degree in Accounting or Finance. A professional qualification such as ACCA or CIMA will be an advantage.
Minimum of 4 years relevant experience in a finance role in NGO environment.
In-depth working knowledge of accounting software packages, especially Sun Systems, Vision XL and Vision Executive.
Excellent computer literacy skills, especially in MS Excel.
In-depth working knowledge of Generally Accepted Accounting Principles (GAAP) and the WVI FPP.
In-depth working knowledge of grant accounting.
Knowledge of how to prepare, review, and present financial statements and financial reports.
Able to perform complex financial analyses
Able to articulate and communicate ideas well verbally and in writing
Language
Requirements : French,
English and
Local languages
Applicant Types Accepted: