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Position Summary :
Provide financial and administrative support to internal units, external partners, faculty and staff. This role ensures compliance with policies, assists with navigating payment and reimbursement platforms, and supports stakeholders in understanding finance processes. It requires collaboration across departments and third parties to facilitate smooth operations.
Perform and organize activities to support the daily operations of the unit by ensuring that accounting functions are carried out in accordance with established goals and objectives
Validate and review expenditures for compliance against applicable sponsor terms and conditions and University policies.
Assist with the correction of ineligible expenditures charged to grants or other research.
Communicate University procedures as they apply to research funds to promote compliance with all applicable regulations and policies.
Act as a point of contact for Researchers requiring financial / administrative assistance.
Promote sound record retention practices to researchers to facilitate ease of access and compliance with all regulatory policies for retention of documents.
Provide training to local users and act as a help desk where collaboration is necessary to roll out new systems, processes, or other tools to facilitate research administration.
Review fund balances and expiry dates in collaboration with RFMS and OSR for planning purposes and ensure continuity / renewal of FOAPAL accounts where applicable.
Remind PIs of reporting deadlines to ensure smooth research activities.
Liaise with RFMS for assistance with resolution of fund over-expenditures, filing of financial reports to Sponsors and other relevant information related to research fund activities.
Skills and Qualifications:
College diploma or equivalent experience in finance or administration.
Strong knowledge of McGill financial systems: Banner, Minerva, MMP, Crystal Reports, Workday.
Proficiency with Microsoft Office tools (Excel, Teams, Word, Outlook).
Critical thinking and problem-solving skills.
Customer service and client-focused approach.
Excellent organizational and time-management abilities.
Strong communication and interpersonal skills.
Ability to work independently and manage multiple priorities.
Discretion in handling confidential information.
Additional information: this is a one-year term position.
Testing may be required
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As one of Montreal's Top Employers, here is what we offer:
Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
Defined contribution pension plan (with employer contribution up to 10%) (if eligible)
Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
Competitive vacation policy
Two (2) personal days
Two (2) floating holidays
Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
Paid time off over the December holiday period
Tuition waiver for regular employees and their dependents
Up to two (2) days of remote work per week where the position permits
Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.
Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 (qualifier) on a scale of 0-4.
For a definition of our language proficiency levels, please click here.
Minimum Education and Experience:
Hourly Salary:
Hours per Week:
Supervisor:
Position End Date (If applicable):
Deadline to Apply:
McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.