Finance Operations Associate

Job Title:

Finance Operations Associate

Department:

IR0002 Finance

Reporting to:

Financial Controller

Location: [Dublin/Hybrid] | Department: Finance Operations

Are you a highly organised individual with a strong foundation in accounting and a knack for systems management? We are looking for a Finance & Operations Associate to join our team, ensuring the accuracy of both our customer records and our financial reporting.

Key Responsibilities

• Bank & Credit Card Reconciliation: Perform daily, weekly and monthly reconciliations to ensure accuracy across all accounts.

• CRM and Student Database Data Integrity: Take ownership of financial data within our Student Record system (TSM), ensuring all customer and billing details are accurate and making necessary corrections.

• Billing & Invoicing: Support the end-to-end billing process.

• Payments & Refunds: Support this process

• Support month-end closing activities and resolve billing/account discrepancies.

What You Bring

• 2+ years of experience in a Finance, Billing, or Accounts Receivable role.

• Proven ability to perform complex bank reconciliations.

• High proficiency in a major CRM/ERP system for data entry and corrections.

• Excellent attention to detail and advanced skills in Microsoft Excel.

• Associate's degree or higher in Finance, Accounting, or a related field (or equivalent work experience).

Ready to apply your finance skills to both the general ledger and our customer systems?

Job Specification: Finance and Billing Associate

This specification outlines the essential qualifications, skills, and attributes required for the successful execution of duties related to finance operations, billing, and CRM system maintenance.

Essential Qualifications & Experience

• Education - Associate's degree or higher in Accounting, Finance, Business Administration, or a related field.

• Experience - Minimum 2-3 years of practical experience in an accounting or finance department, specifically handling billing and bank reconciliation duties.

• System Experience - Proven experience making corrections, updates, and managing financial data within a CRM (e.g., Salesforce, HubSpot) or ERP system.

Required Skills & Technical Knowledge

• Accounting - Strong knowledge of double-entry bookkeeping principles and general accounting procedures.

• Reconciliation - Proficiency in performing high-volume bank and credit card reconciliations, identifying discrepancies, and resolving variances promptly.

• Billing & Invoicing - Expert ability to generate, process, and track invoices accurately; experience with various billing models (e.g., subscription, project-based).

• Software - Advanced proficiency in Microsoft Excel (VLOOKUP, Pivot Tables, conditional formatting).

• System Use - Functional expertise in a major CRM system (ability to navigate, correct customer data/financial fields, and generate reports).

Core Competencies & Attributes

• Attention to Detail- Meticulous and highly accurate in data entry, calculation, and reporting. This is critical for reconciliation and billing accuracy.

• Problem-Solving - Ability to investigate and resolve discrepancies in bank statements, CRM records, and billing data independently.

• Organizational Skills - Excellent time management and the ability to prioritize multiple tasks (e.g., monthly billing cycles vs. daily reconciliations).

• Communication - Clear written and verbal skills to interact with banks, vendors, and internal sales/customer service teams regarding account issues.

• Integrity - High level of professionalism and trustworthiness when handling sensitive financial information

.

Pay & Benefits

The salary for this role is 35-40K DOE.

• Free Internal Courses;

• Discounted Fees for Family Members;

• Life Assurance & Disabilities Cover;

• Sports & Social;

• Employee Assistance Programme;

• Employee Discount Scheme; 

• Paid sick leave;

• Death-In-Service Benefit.

This job description is a guide to the work the post holders will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the post-holders and their manager will review the job description regularly.

Position Type:

Full time

Contract Type:

Fixed Term Contract (Fixed Term)

Pay Frequency:

Annual

Location:

Dublin, Ireland

Job Functional Area:

Accounting

All appointments are subject to providing proof of eligibility to work in Ireland on full time basis (upon being invited to interview). Please refer to our privacy policy here: DBS Privacy Notice for Candidates.

This job description is a guide to the work the post holder will initially be required to undertake. It may be amended from time to time to meet changing circumstances by mutual agreement. It is expected that the job description will be reviewed regularly by the post-holder and their manager.

DBS is an equal opportunities employer and positively encourages applications from suitably qualified and eligible candidates regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, or pregnancy and maternity. If you require any adjustments or additional support within the recruitment process, please contact us directly.