Finance Officer, Global Health Programs, REACH Malaria, Ethiopia

PATH’s malaria and neglected tropical diseases program is at the forefront of efforts to eradicate malaria and related deaths. It refines and develops tools and approaches, invests in national programs, and collects data to empower national governments in the fight against malaria. 

PATH is seeking a Finance Officer for the global REACH Malaria project (Reaching every at-risk community and household with malaria services), funded by the US Government (USG) to be based in Ethiopia. REACH aims to provide implementation support and technical assistance to countries to accelerate progress in delivering comprehensive, life-saving health services at the community and facility levels, including malaria case management, malaria prevention during pregnancy, data collection and use for service delivery, and other malaria prevention interventions.

The Finance Officer will be responsible for managing the day-to-day financial transactions, monthly financial closing, budget status update, support training, and travel payments, and others.  The Finance Officer will report to the Finance and Administration Manager and assist with all financial management and compliance, human resource management, operations, and logistics project activities.

Responsibilities:

• Record all financial transactions in line with PATH and donor regulations

• Monitor budgets and keep project management updated about spending against project budgets.

• Assist in ensuring monthly approval of payroll; monitor funds balances, and conduct; bank account reconciliations.

• Ensure compliance with all USG and PATH policies, practices, and regulations; advise project staff on donor requirements.

• Analyze project expenses, including partner financial reports, on a monthly and quarterly basis.

• Prepare monthly aging analysis

• Prepare monthly financial projections, forecasts and cash requests.

• Coordinate input for the annual work plan and budgeting process with the project team.

• Support procurement of in-country commodities and other project equipment as needed, in collaboration with REACH’s Finance and Administration Manager.

• Support project team to identify and ensure that necessary approvals are secured.

• Process and review payment vouchers for advance requests. Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with PATH’s financial policies.

• Respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Finance and Administration Manager on any discrepancies.

• Respond to staff inquiries on a timely basis on any financial issues.

• Carry out monthly Bank Reconciliations.

• Process and review payment vouchers for supplier’s payments, posting transactions in Business World.

• Support follow up on receipts from service providers for VAT reports to USG as needed. Ensure that Foreign Tax reports are accurate.

• Support internal and external audits including monitoring completion of corrective action.

• Support property and asset management including IT, equipment, transportation, and insurance.

• Support procurement processes in Business World and follow up to ensure that they are delivered on time with required specs.

• Plan for all logistics required for project related  trainings/Workshops. 

• Prepare different project financial reports to project management teams and internal and external stakeholders including donors and relevant government reports.

• Any other activities in collaboration with the Finance and Administration Manager.

Required skills and experience:

• Bachelor’s degree or higher in accounting or business-related field.

• Support procurement processes in Business World and follow up to ensure that they are delivered on time with required specs.

• Experience in developing, monitoring, and reporting on complex budgets.

• Thorough knowledge of applicable USG rules and regulations.

• Proficiency in MS Office applications including word and excel, hands-on work experience with Business World -Multi currency and payroll processing.

• Experience in managing project funds, preparation of bank reconciliations, financial statements, and financial reporting and data analysis, auditing, and taxation.

• Able to work as part of a team and to build strong working relationships.

• Excellent attention to detail, sound planning and organizational skills, and problem-solving skills.

• An analytical approach to work and strong time management skills

• Ability to communicate effectively both orally and in writing.

• Strong work ethics, resourcefulness, integrity, credibility, and dedication to PATH’s mission.

• Professional proficiency in English required.