Job Description
Job Summary:
The Director Finance Process Excellence Special Projects US & Canada is responsible for overseeing the organization’s finance excellence compliance to include but not limited to payroll, AP, remittance of vendor refunds, support tax compliance and be assigned special projects as needed. This role ensures accurate and timely payroll processing, compliance with regulations, and successful implementation of payroll systems and improvements. They must be able to collaborate closely with HR, Finance, IT, all levels of the firm and manage partnership(s) with the current providers and finance suppliers to optimize payroll processes, compliance of platforms, assist with vendor refunds and tax audits to ensure overall support to align with strategic financial initiatives and other projects as needed.
Key Responsibilities:
Payroll Operations/AP/Tax/Audit:
- Manage end-to-end payroll processing for all employees (weekly, bi-weekly, monthly, quarterly).
- Ensure compliance with federal, state, local and provincial payroll laws and regulations.
- Maintain payroll records and documentation for audits and reporting.
- Ensure updated and documented SOPs
- Resolve payroll discrepancies and respond to employee inquiries.
- Assist with vendor refunds
- Support Tax and Audits
Team Leadership:
- Monitor performance and provide coaching and development.
- Coordinate with HR and Finance to ensure accurate employee data.
Finance Project Management:
- Lead payroll-related finance projects such as system upgrades, automation, and integrations.
- Collaborate with cross-functional teams to gather requirements and implement solutions.
- Develop project plans, timelines, and budgets.
- Conduct risk assessments and ensure project governance.
- Prepare detailed reports on project outcomes and financial impact.
Compliance & Reporting:
- Ensure payroll processes align with internal policies and external regulations.
- Prepare and submit payroll tax filings and other statutory reports.
- Support internal and external audits.
- Ensure payroll provider is compliant and platform is set up correctly as statutory requirements change as should the platform to support
- Lead quarterly business reviews with supplier(s) to ensure contract accountability and strategic goals are met.
- Ensure Audit and Tax compliance
- Manage relationship with Payroll provider and ensure compliance of contract to invoices
Qualifications:
- Bachelor’s degree in accounting, Finance, Business Administration, or related field.
- 15+ years of payroll management experience, including project leadership.
- Strong knowledge of payroll systems (e.g., ADP, Workday, SAP).
- Experience with finance projects, system implementations, and process improvements.
- Excellent analytical, organizational, and communication skills.
- Proficient in MS office
- Implementation of new entities
- Proven ability to adapt, learn, and thrive through cross-functional rotations and continuous skill development.
- Ability to manage congruent projects and reply in a timely manner to internal stakeholders
All offers and/or employment contracts are contingent upon the successful completion of the Firm’s pre-employment screening process. This process may include verifying the candidate’s identity, confirming legal authorization to work in the offered position's location, and conducting a comprehensive background check, where permitted by local regulations.