Finance Coordinator - Employee Expense Management

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

As part of the Thermo Fisher Scientific team, you’ll discover meaningful work that makes a positive impact on a global scale. Join our colleagues in bringing our Mission to life every single day to enable our customers to make the world healthier, cleaner and safer. We provide our global teams with the resources needed to achieve individual career goals while helping to take science a step beyond by developing solutions for some of the world’s toughest challenges, like protecting the environment, making sure our food is safe, or helping to find cures for cancer.

Role Summary

We are currently seeking a skilled and motivated Finance Coordinator – Employee Expense Management to join our Financial Shared Service Center. In this role, you will support accurate, compliant, and timely processing of employee expenses and related payments while contributing to continuous improvement across Accounts Payable operations. Our Shared Service Center colleagues strive for excellence in every task, every day. We are game changers who proactively seek process improvements and more efficient ways of working in a changing financial and regulatory environment.

This role is based within the Accounts Payable department and offers development opportunities into other areas of Finance as deeper accounting knowledge and experience are gained. This is an evergreen position, welcoming candidates with varying levels of experience.

Key Responsibilities

• Audit, process, and execute employee expense payments within the company ERP system, ensuring compliance with local accounting regulations and internal policies
• Provide timely guidance and support to employees on expense-related questions through multiple communication channels
• Manage and administer corporate credit card programs, including queries, payments, reconciliations, and salary deductions
• Collect, analyze, and interpret expense and operational data to identify trends, variances, and compliance issues
• Prepare recurring and ad hoc reports to support month-end close, audits, and management decision-making
• Perform variance analysis and investigate irregularities, escalating issues where appropriate
• Support Accounts Payable month-end closing activities and serve as backup during financial audits
• Develop and maintain documentation, dashboards, and reporting tools related to expense management
• Identify opportunities for process optimization and automation to improve efficiency and accuracy
• Contribute to training, knowledge sharing, and workflow coordination within the team
• Collaborate cross-functionally to implement improvements and streamline expense-related processes

Qualifications

• Bachelor’s degree in Finance, Accounting, Economics, Business, or equivalent practical experience
• 2+ years of experience in an international corporate environment, preferably within Finance, Accounts Payable, or Shared Services
• Experience with expense management, payments, or employee reimbursements is a strong advantage
• Proficiency with ERP systems (Oracle preferred) and collaboration platforms such as SharePoint
• Advanced Microsoft Excel skills (e.g., Pivot Tables, VLOOKUP/XLOOKUP, data analysis)
• Strong analytical skills with the ability to identify discrepancies and propose practical solutions
• Excellent organizational, time‑management, and communication skills
• High attention to detail and commitment to accuracy and compliance
• Ability to work independently and collaboratively in a fast‑paced, high‑volume environment
• Fluency in English (written and verbal)
• Experience with international expense processing and payments is an advantage