FBS Specialist II

Job Title

FBS Specialist II

Agency

Texas A&M University

Department

Academic Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Specialist II within Texas A&M University’s Centralized Finance and Business Services, under supervision, is responsible for processing routine repetitive tasks related to general accounting, purchasing, payables, and receivable transactions; and providing support to both internal staff and external customers.

 

Essential Duties and Tasks

Clerical Support

• Initiates data entry into various systems

• Initiates basic payment inquiry research and responses or correction entries

• Performs other clerical tasks as assigned

• May assist with data entry corrections

• May assist with missing items for reconciliation

• May assist with gathering transaction data/information.

• May perform specialized tasks for one or more units.

• May respond to customer service inquiries

 

Accounting/Purchasing Support

• Compiles and scans incoming documentation for transactions including vouchers, payment cards, and vendors

• May assign costing allocations to payables

• Creates invoices, establishes invoices or receipts within systems to process payments

• Assigns commodity or account codes to requisitions and invoices as directed

• Reviews routine/standard transactions for compliance and approval as directed

• Sets up invoices or receipts within systems to process payments

 

Department Use

• Answers Fee Processing Main Line including, taking credit card payments answering Application and New Student Conference general questions and resolving routine issues

• Deposits credit card cash and/or check payments

• Reconciles daily reports from fee revenue sources

• Assist with waiver processing, as needed

 

Other

• Assist with waiver processing, as needed

• Performs other duties, as assigned

What you need to know

Salary: $20/hour

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Education – High School Diploma or equivalent combination of education and experience

• Experience – Three years of related experience

 

Required Knowledge, Skills, and Abilities:

• Knowledge of word processing, spreadsheet, and database applications

• Ability to multitask and work cooperatively with others

• Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors:

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

• This position is not eligible for Alternate work location or flexible schedule

• This position will be expected to attend meetings and events on and off campus, providing their own transportation

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.