FBS Coordinator IV

Job Title

FBS Coordinator IV

Agency

Texas A&M University

Department

Academic Accounting and Business Services

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator IV within Texas A&M University’s Centralized Finance and Business Services is responsible for providing finance support to units/colleges/divisions/departments outside of FBS; analyzing, auditing, reporting, reviewing and approving actions on designated accounts; and managing specialized and/or complex tasks or projects.

 

Essential Duties/Tasks

Business and Compliance Support

• Reviews, allocates, and manages purchasing processes while analyzing account activity

• Enters, reviews, and approves complex travel expense reports

• Manages and reviews correction entries as needed

• Reviews/approves commodity codes to requisition and invoices

• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

• May prepare and update complex reports and assist with complex reports

• May manage reconciliation/verification for review by the business administrator

• May coordinate gathering transaction data/information

• May be customer service support lead for a functional area

• May review financial transactions for compliance

• May be subject matter expert for multiple types of financial transactions for the university

      

Leadership

• Serves as primary contact for student workers and other FBS coordinators for escalating complex items or concerns

• Manages problem-solving for budgeting, tracking, and payment issues of financial services to include providing guidance to other FBS staff and student workers

• Responsible for communicating policies and procedures to assigned unit/department(s)

• Research policies, practices, and atypical transactions and makes recommendations as needed

Training/Support

• Assists student workers and other FBS coordinators in escalating complex items or concerns

• May review and revise internal job aids created by other staff

• May supervise student workers

• May mentor or train subordinate staff members

Unit Support

• Serves as key contact with assigned departments and/or division to ensure relevant and timely response to customers’ finance and business needs

• Assists in communicating with departments to resolve day-to-day processing challenges/issues that may arise

• Advises customers on purchasing guidelines, contract process, and status of accounts

• Assists department heads and FBS Director with the annual budget process and year end closing

• Maintains strong working knowledge of TAMU Purchasing and Travel Guidelines to ensure transaction compliance. Reviews monthly account reconciliations and analyzes transactions to identify and resolve any errors

• Provides courteous, efficient, and timely customer service to the units assigned

• Serves as back-up to other FBS Coordinators, FBS Administrator and FBS Director

 

What you need to know

Salary: Commensurate

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience 

• High school diploma or equivalent combination of education and experience

• Six years of related experience

 

Preferred Qualifications

• Bachelor’s degree in business administration or accounting

• Excellent written and verbal communication skills

• Working knowledge of Aggiebuy, iPayments, Emburse, Microsoft Teams, and other TAMUS business applications

• Advanced Microsoft Excel skills

• Ability to effectively communicate both orally and in writing

• Ability to be helpful, respectful, approachable, and team oriented

• Ability to build strong working relationships and a positive work environment

 

Knowledge, Skills, and Abilities 

• Ability to multitask and work cooperatively with others

Other Requirements and Factors:

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.