FBS Coordinator II

Job Title

FBS Coordinator II

Agency

Texas A&M University

Department

Operations Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator II, under minimal supervision, is responsible for processing non-standard, general accounting/business tasks in Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel.

 

Essential Duties/Tasks

Business/Customer Support

• Serves as primary contact for one or more departments

• Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions

• Responsible for communicating policies and procedures to assigned unit/department(s)   

• Research policies, practices, and atypical transactions and makes recommendations as needed

• May coordinate a specialized or complex task for one or more units

• May review financial transactions for compliance

• May be subject matter expert for certain types of financial transactions for the university

• May provide customer service

Reporting/Documentation

• Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity

• Enters and reviews non-routine travel expense reports

• Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors

• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

• Assigns commodity or account codes to requisitions and invoices as directed

• Meets established processing goals as directed

• May prepare and update non-standard reports and assist with complex reports

• May assist with account verification or reconciliation and research discrepancies

• May assist with gathering transaction data/information

• May enter payment and enclosure distribution

• May review financial transactions for compliance

Training/Support

• May support and shadow strategic partners

• May draft and update internal job aides

• May supervise student workers

​Inventory & Property Control

• Organizes and maintains a complete inventory record of all physical equipment, including locating, checking, numbering, and adjusting for lost, worn out, sold, or transferred items

• Supervises inventory audits and ensures accountability by maintaining and reviewing records, preparing reports, and interpreting policies to ensure compliance

• Identifies missing, obsolete, or unused items for investigation, condemnation, sale, or transfer, and resolves issues with unwanted property in accordance with state laws

• Plans, directs, and tracks maintenance and certification schedules for equipment, and updates property information and location changes in asset management systems

• Advises staff on property management, providing guidance and assistance, and coordinates the maintenance of departmental standard operating procedures related to asset procurement, disposition, movement, and reconciliation

• Prepares and updates required documentation and reports to support inventory management and procedural compliance

 

What You Need to Know

Salary: $50,000

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

 

Required Education and Experience

• High School diploma or equivalent combination of education and experience

• Six years of related experience

 

Knowledge, Skills, and Abilities

• Ability to multitask and work cooperatively with others

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.