FBS Coordinator II

Job Title

FBS Coordinator II

Agency

Texas A&M University

Department

Student Affairs Finance

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Coordinator II, under minimal supervision, is responsible for processing non-standard, general accounting/business tasks in Texas A&M Centralized Finance and Business Services, which may be specific or unique to a department/college, as well as providing general finance support to department personnel.

 

Essential Duties/Tasks 

Business/Customer Support

• Serves as primary contact for designated accounts within the Department of Student Activities

• Coordinates problem-solving and/or training for customers on tracking, payment issues or general expense questions

• Responsible for communicating policies and procedures to student leaders & advisors  

• Research policies, practices, and atypical transactions and makes recommendations as needed

• May coordinate a specialized or complex task for one or more units

• May review financial transactions for compliance

• May be subject matter expert for certain types of financial transactions for the university

• May provide customer service

Reporting/Documentation

• Prepares, allocates, and coordinates documentation of basic purchasing documents including vouchers, payment cards, and vendors while analyzing account activity

• Enters and reviews non-routine travel expense reports

• Enters documentation for contracts, receipts, and invoices in appropriate system with minimal errors

• Reviews documents for mathematical accuracy, proper coding, compliance, and approval as directed

• Assigns commodity or account codes to requisitions and invoices as directed

• Meets established processing goals as directed

• May prepare and update non-standard reports and assist with complex reports

• May assist with account verification or reconciliation and research discrepancies

• May assist with gathering transaction data/information

• May enter payment and enclosure distribution

• May review financial transactions for compliance

Training/Support

• May support and shadow strategic partners

• May draft and update internal job aides

• May supervise student workers

Department Use

• Provides financial support to student organizations such as the Student Government Association (SGA) committees as well as their advisors

• Serves as primary contact for student leaders regarding fiscal account purchases and activity

• Assists student leaders with purchases and advises on allocation budgets as needed

• Provides TAMU One Cards to student leaders and processes payments

• Provides financial training to student leaders as needed

What you need to know

Salary: $47,000-$50,000

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

 

Required Education and Experience

• High School diploma or equivalent combination of education and experience

• Six years of related experience

Preferred Qualifications

• Previous TAMU experience and experience with TAMUS financial systems such as Emburse Expense, AggieBuy, FAMIS/Canopy, etc.

 

Knowledge, Skills, and Abilities

• May review financial transactions for compliance

• Ability to work independently, problem-solve, think critically, and communicate proactively

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements
   

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.