FBS Administrator II

Job Title

FBS Administrator II

Agency

Texas A&M University

Department

Finance - College of Arts and Sciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

A Glimpse of the Job

The Finance & Business Services Accountant / Analyst / Administrator II, under minimal supervision, is responsible for providing accounting or business support to a designated unit, department, college, or other System member; serving as a resource within their unit for other staff members; auditing, reporting, reconciling, tracking, reviewing, or approving actions on their designated accounts and/or assigned duties; and managing projects, reports, or functions with routine processes.

 

Essential Duties and Tasks

Accounting / Business Support

• Exhibits high-level competencies in preparing, reviewing, and auditing financial system entries

• Reconciles accounts and identifies corrections needed

• Identifies and resolves outstanding items and implements solutions/communicates actions

• Assists with external reporting functions

• Provides oversight, reviews, and audits account payables/receivables, expense allocations, requisitions, purchase orders, billing, and collections

• Assists in preparing annual budget allocations to departments, position budgeting tasks, commitment tracking, and departmental budget requests​

Office / Project Support

• Tracks internal projects, audits, business records, and records management

• Coordinates access requests

• Oversees or leads a function or serves as a subject matter expert in one or more areas

• Research policies, practices, and/or trouble transactions for solutions

• Prepares and maintains standard operating procedures and internal resource documents

• May review and revise job aides as needed

• May supervise student workers

• May mentor or train subordinate staff members

 Department Use

• Serve as backup for meeting with Working Fund distributors for every checkout/turn-in to ensure funds are being handled as per regulations

• Review working fund procedures with faculty members to ensure compliance with university policies, as needed

• Manage and review cash handling and cash handling procedures for the department and provide and assign training, update rules and regulations as provided by Financial Management Operations

• Perform random financial audits of PBSI clinic to include cash handling and deposit reconciliation, petty cash working fund, and clinic safe

• Gather cash and receipts for spot audits by supervisor and Dean’s office

• Reconcile subject payments in iPayments against receipts from payments through AggieBuy

• Monitor Cost Sharing and NIH CAP requirements on all grants within the department

Other

• Monitor Cost Sharing and NIH CAP requirements on all grants within the department

• Performs other duties, as assigned

What you need to know

Salary: Commensurate

Special Instructions: A cover letter and resume are strongly recommended. You may upload these in the CV/Resume section.

Required Education and Experience

• Bachelor’s degree in accounting, business, or finance, or equivalent combination of education and experience

• Two years of related experience

 Required Knowledge, Skills, and Abilities

• Knowledge of word processing, spreadsheet, and database applications

• Knowledge of financial management system and Generally Accepted Accounting Principles (GAAP)

• Strong verbal and written communication skills

• Ability to work independently once given a project

• Ability to apply rules and regulations in a complex environment

• Ability to multitask and work cooperatively with others

• Ability to communicate clearly and effectively to ensure understanding

Other Requirements and Factors

• This position is security sensitive

• This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures

• All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.