About the Role
We are seeking a proactive and detail-oriented Faculty Administration Assistant to provide high-quality administrative and operational support in the Faculty Operations team.
In this role, you will support a wide range of Faculty-level functions, including administration for senior leadership, coordination of committees and events, diary and logistics support, responding to enquiries, and contributing to continuous improvements in administrative processes.
You will also be deployed to support Schools and Departments as required, ensuring consistent and reliable service delivery across the Faculty. This is an excellent opportunity for someone who thrives in a busy, dynamic environment and enjoys working across diverse stakeholder groups.
Some of your key responsibilities include:
• Provide high-quality administrative support across Faculty operations, including diary management, logistics, travel, room bookings and preparation of materials.
• Coordinate committees and meetings by managing schedules, agendas, minutes and follow-up actions.
• Assist with the organisation of Faculty events, activities and on/off-site meetings, including catering and resourcing.
• Respond to enquiries and provide accurate information or escalate to relevant stakeholders.
• Support Schools and Departments as required, including general administrative services and website updates.
• Contribute to improvements in administrative systems, processes and procedures, and ensure compliance with EEO and WHS requirements.
About You
You will be a highly organised, adaptable and customer-focused administrator with strong attention to detail and the ability to manage competing priorities. You will bring initiative, sound judgement, and the confidence to work both independently and collaboratively.
Your success in this role will be supported by your:
• Solid administrative experience, ideally in a complex or higher education environment
• Ability to coordinate multiple tasks and manage deadlines
• Strong communication and stakeholder engagement skills
• Proficiency in Microsoft Office and administrative/database systems
• Commitment to delivering high-quality service and continuous improvement.
About Us
The Faculty of Medicine, Health and Human Sciences is home to world-leading clinical, health and medical research and education. As Australia’s first university-led Academic Health Sciences Centre, the Faculty brings together clinicians, researchers, teachers and students with access to state-of-the-art clinical resources and research facilities on campus.
Our integrated approach enables us to foster collaboration, drive innovation, and deliver high-quality education and research that improves health outcomes locally and globally.
Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation 61 years ago, we have aspired to be a different type of university. Over the years, we’ve grown to become the centre of a vibrant local and global community. Connect with us today.
How to Apply
To be considered for these positions, please submit your CV and a separate (2-page maximum) cover letter addressing the selection criteria below and outlining your suitability for the role. Applications must be submitted online via the Workday portal, which you will be directed to when applying.
Essential Selection Criteria
• Relevant qualification and/or equivalent experience.
• Intermediate computer skills, including Microsoft Office and administrative or database systems.
• Demonstrated time management and organisational skills, with the ability to coordinate and deliver to deadlines.
• Demonstrated experience providing high-quality general and/or personal assistant administration in a complex environment, preferably in higher education.
• Demonstrated ability to work autonomously and collaborate effectively with other teams.
• Strong customer service focus and excellent communication skills with diverse stakeholders.
Desirable
• Experience supporting committees or senior leadership teams.
*** The successful candidate will be required to undergo a National Police Check. A Working With Children Check is not routinely required for this role; however, you may be asked to obtain one where operational needs require it.
*** Applicants must have valid Australian working rights at the time of application.
Applications Close: Friday, 23rd January 2026 at 11:59 p.m. (AEDT).
Note: Interviews are expected to be held late January or early February
*** Applications will be reviewed on a rolling basis, and we reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received- early applications are encouraged.
Why Work at Macquarie
We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.
Our prime location is just a short walk from Macquarie University Metro Station and Macquarie Shopping Centre. Enjoy the benefits of working at a campus that offers:
If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.
Applications Close:
23/01/2026 11:59 PM
A Place Where You Belong
At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.
Flexible Work
At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.