Initial Posting Date:
05/01/2026Application Deadline:
05/17/2026Agency:
Department of JusticeSalary Range:
$4,738 - $7,247Position Type:
EmployeePosition Title:
Facility Operations Specialist 1 - Administrative Services Division (Salem)Job Description:
The Oregon Department of Justice, is seeking an experienced Facility Operations Specialist to join the Operations team as a Facility Operations Specialist 1 to provide technical, logistical, and administrative support to facilities-related activities. This will include office moves, furniture layout, space reorganizations, minor remodel assistance, inventory tracking, Work Day project support, and basic facility coordination. In this role you will gather information, coordinate with site visits, draft and prepare basic layouts using AutoCAD, support inventory and systems furniture tasks, and communicate with DAS Leasing, DAS Operations, vendors, and internal DOJ staff.
Key Responsibilities include:
Space Planning & Furniture Coordination
Prepare draft furniture and space layouts under direction.
Collect field data and assist with reconfigurations.
Plans, coordinates, designs and implements furniture and systems furniture layout and moves. Coordinates all details associated with the moves and space reorganizations. Includes working with drawing programs like AutoCAD and Herman Miller software to assist with purchase and layout of Herman Miller systems furniture and working with vendors for all areas involved in a move. Provides costs and recommendations for the purchase of furniture. Works closely with project managers and supply specialists in coordinating each project.
Work Day Project & Inventory
Track and maintain warehouse inventory.
Carry out Work Day activities and vendor oversight.
Plans, coordinates and executes Work Day projects that are implemented weekly.
Takes inventory of all furniture and ensure they are stored correctly in the warehouse, as well as pulled and recorded accurately on spreadsheets for each project.
Works closely with branch managers and management assistants in each facility to implement the Work Day jobs.
Update Smartsheet Workday requests as necessary.
Facilities Coordination
Track service requests and conduct routine site checks.
Assist as back-up to Facility Operations Specialist 2 on all aspects of Facilities related work and assists Project Managers as needed.
Develop Operations/Facilities PowerPoint presentations.
Input and coordinate all DAS Tririga work order request pertaining to repair and maintenance.
Project Assistance
Assist with gathering project data and file maintenance.
Assists as a back-up for security issues, facility issues, and other program-related duties as assigned.
Assignments given as needed.
Collaborates with other project managers to liaise between landlords, office managers, and DAS facilities to resolve tenant/landlord complaints or issues. Coordinates with other agency partners and management on Sustainability initiatives. Conducts related responsibilities and duties as assigned by the Director of Facilities Management & Procurement.
The Mission of the Oregon Department of Justice is to serve state government and to support safe and healthy communities throughout Oregon by providing essential justice services. The Operations Section and the Administrative Services Division (ASD) serve approximately 1,500 employees statewide, housed in 19 facilities that are primarily privately leased throughout the state. The Operations team provides services in the areas of Facilities Management & Facilities Project Management, Procurement, Publications, Property & Supply, and Mail Services. As a member of the Operations team, you'll close each day with a sense of purpose inherent to public service.
The Operations Team and the Administrative Services Division are on an exciting journey to strengthen our team and the services we provide to the agency. We are streamlining and enhancing our processes using lean practices with the goal of increasing efficiency, consistency, and collaboration across our departments. This is a chance to be a part of a forward-thinking team that values innovation and teamwork. Together, we are building a stronger foundation that supports both our mission and the well-being of Oregon DOJ employees.
You will find that we embrace an inclusive and supportive work environment and respect the diverse perspectives, knowledge, and experiences of our colleagues and those seeking to join the organization. We strive to build an inclusive, mission-driven, and performance-oriented workplace where all individuals are welcomed and appreciated, leading to increasingly higher levels of fulfillment and success. Apply today!
Our Finalist Must Have
A Bachelors degree in building construction, industrial engineering or related field AND one year of experience planning, scheduling, or coordinating facility system maintenance and construction projects; OR
Four years of experience planning, scheduling or coordination facility system maintenance or construction projects.
AND
Must hold a valid Oregon Driver’s License and have an acceptable driving record.
Must be able to lift at least 50 lbs. with or without accommodation.
Desired Attributes
Must possess knowledge in the effective use of databases, word processing and spreadsheet software (MS Office suite), strong written and verbal communication skills, the ability to effectively prioritize and manage work to meet multiple and competing deadlines.
Understanding of state procurement methods are desired and classes in state procurement will be provided within the first year of employment.
Knowledge of AutoCAD is strongly preferred.
Knowledge of Smartsheet is strongly preferred.
Knowledge of legislative processes and procedures.
Knowledge of principles and techniques used in budget management.
Skill in active learning to understand the implications of new information for both current and future problem-solving and decision-making.
Skill in managing one’s own time and the time of others.
Skill in using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
Skill in bringing others together to facilitate and reconcile differences.
Anticipates and plans for different scenarios, concerns and expectations.
Must perform duties in a manner that promotes customer service and harmonious working relationships.
Working Conditions
Position requires frequent travel, both in-town and statewide, to attend meetings and address facilities issues. Requires occasional weekend and evening work. Requires visits to construction sites with hazardous areas that require such physical abilities as climbing a scaffold, walking onto a catwalk, crouching, bending, and stooping, and where protective clothing is required. Must be able to lift at least 50 lbs. with or without accommodation. Position requires a valid Oregon driver’s license and an acceptable driving record.
What's In It For You
Full-time employment in Salem, Oregon
Job satisfaction as part of a team whose mission is to serve Oregon's public and government agencies.
Vacation, sick leave, 11 paid holidays a year, and special days off.
Endless peer and management support, and representation by the Service Employees International Union (SEIU).
Opportunity to expand your professional skills.
Opportunity to impact change by supporting the pursuit of creating a state where all people and communities can work, live, and thrive.
For more information about our benefits, you can learn here.
Studies have shown that women and people of color are less likely to apply for jobs unless they meet every one of the qualifications listed. Please know, we are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Experience in state government isn’t necessary, whereas aptitude and an eagerness to learn and help others is essential. We encourage everyone who meets the basic requirements of the position to apply.
Application Process
Candidates from diverse backgrounds are encouraged to apply. The Department of Justice is an equal opportunity employer, does not discriminate based on race, color, national origin, ethnicity, veteran, gender, sexual orientation, religion, age or disability, and is committed to workplace diversity.
Click "Apply" and complete the online application and all supplemental questions.
Attach your resume (required)
Attach your cover letter (required)
ALL APPLICANTS: You will only have one opportunity to upload your resume and cover letter. Drag and drop your documents into Workday when prompted to upload your resume. If you are concerned that your documents didn't attach to your application, if you need an accommodation under the Americans with Disabilities Act (ADA), have questions, or need assistance with the application process, please contact doj.recruitment@doj.oregon.gov. Any materials emailed will be associated on your behalf if received before the posting deadline.
CURRENT STATE EMPLOYEES: Login to Workday using your state-issued login and apply via the Jobs Hub Worklet located on your home page. Using a private account disrupts the hiring process for all internal candidates. Prior to clicking "Apply", update your employee profile to reflect your Education, Skills, and Job History (including your current job).
For additional information regarding working for the Department of Justice and application assistance, click HERE.
Oregon Department of Justice
1162 Court St NE
Salem, OR 97301
DOJ.recruitment@doj.oregon.gov
Phone: (503) 947-4328
Fax: (503) 373-0367