JOB DESCRIPTION
Business: Premises & General Services
Position: Facility Management Specialist
Reporting to: Line Manager
DUTIES AND RESPONSIBILITIES
Overview
Responsible for the day to day processing requirements of the function.
Performs various structured routine operational tasks in a standard work environment.
Understands the mission and vision of the company and how the department contributes to that.
Works under supervision; receives instruction, guidance and direction from a senior team member.
Acts in line with ING rules and policies
Responsibilities
Your tasks and responsibilities will principally be:
- Overall execution of day-to-day processing for local Premises & General Services
- Handle expenditures of regular/irregular payments for related vendors
- Handle Incoming & Outgoing Documents from various channels as daily basis
- Operate Pro-watch system for Office Security
- Responsible for the maintenance of inventory of offsite storage with external vendor
- Oversee and coordinate vendor service management to ensure service quality, efficiency, and compliance with contractual obligations
- Handle Corporate Seal and Company Registration with Vault management
- Role a person in charge of Corporate Credit Cards
- Responsible for the purchase of canteen items, stationery and its distribution
- Responsible for office furniture kept and maintenance of inventory
- Handle Subscription and Parking
- Managing ‘Bank confirmation’ and ensuring accurate, timely responses
- Assist in BCP related tasks
- Assist in all Premises & General Services matters including but not limited to requests from Manager
Job requirements
To be considered for this role, the applicant would ideally possess the following pre-requisites:
- Minimum of 3 years of relevant work experience
- Strong communication skills with the ability to collaborate effectively across departments and levels
- Open-minded, eager to learn, and willing to embrace challenges
- Demonstrates integrity, is punctual, diligent, and proactive in daily responsibilities