Facility Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Facility Coordinator

Job Summary

Support JLL/GM Facilities Staff with property management operations including administrative coordination, financial reporting, compliance management, and client interface. Ensure smooth facility operations through report preparation, vendor coordination, and exceptional customer service while maintaining professional standards and process improvements.

Key Responsibilities

Administrative Operations

• Prepare daily operational reports and review financial reports for accuracy prior to submissions
• Maintain JLL SharePoints and GM Client SharePoints with current information
• Schedule meetings, coordinate employee badging/sponsorships, and manage conference room reservations
• Coordinate visits for JLL/GM visitors and support special projects

Compliance & Financial Support

• Ensure team training is scheduled and completed to prevent delinquencies
• Support GMS/BPD Process compliance and JLL Management, Operations, and Financial audits
• Work with team members to identify and respond to financial or budgeting issues
• Support facility cost savings targets and assist with budget management and variance reporting

Client Relations & Service Delivery

• Act as interface with clients, visitors, and guests maintaining professional service orientation
• Ensure delivery of committed services and overall satisfaction with JLL performance
• Coordinate special events supporting client or Jones Lang LaSalle initiatives
• Demonstrate leadership and creativity in finding service delivery solutions

Process Improvement

• Collaborate to solve problems and resolve situations with professionalism
• Seek continuous improvement in processes, systems, and client satisfaction
• Ensure appropriate follow-up with customers and stakeholder communication
• Order facility-related materials to support ongoing operations

Required Qualifications

Education & Experience

• 2+ years' experience in Facility or Property Administration
• Proven administrative experience in property management or corporate facilities

Technical Skills

• Proficient in Microsoft Excel and MS Office Suite with report customization capabilities
• Strong written, verbal, and interpersonal communication skills
• Computer proficiency for multiple software platforms and systems

Core Competencies

• Excellent customer service skills and service orientation
• Ability to maintain professionalism under stressful situations
• Strong organizational skills and collaborative working style
• Ability to multitask and work independently without direct supervision
• Attention to detail for financial reporting and compliance management

Preferred Qualifications

Education & Certification

• Associate or Bachelor's degree in Business Administration, Facilities Management, or related field
• Professional certification in facilities management or property administration

Technical Experience

• Experience with facility management software systems (CMMS, work order management)
• Advanced Excel skills including pivot tables, macros, and complex formulas
• Experience with SharePoint administration and document management systems
• Knowledge of financial reporting and budget management processes

Specialized Knowledge

• Experience in corporate real estate or commercial property management
• Knowledge of compliance requirements and audit processes
• Experience with vendor management and procurement processes
• Understanding of facilities operations and maintenance coordination

Note: Position includes training on SAP/Ariba, Corrigo, Maximo, E1 Financial, ADP, Reliance, Microsoft Teams, Intelex, Go Spot Check, ISN, Workday, Adaptive, and Smartsheet.

Working Conditions

Office environment with regular client, visitor, and facility team interaction. May require occasional site visits and flexibility for special events, audits, or urgent facility needs. Position involves both independent work and collaborative team support.

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without employer sponsorship.

Location:

On-site –Brownstown Township, MI, Canton, MI, Detroit, MI, Romulus, MI, Taylor, MI, Ypsilanti, MI

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

• 401(k) plan with matching company contributions

• Comprehensive Medical, Dental & Vision Care

• Paid parental leave at 100% of salary 

• Paid Time Off and Company Holidays

• Early access to earned wages through Daily Pay

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

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Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Accepting applications on an ongoing basis until candidate identified.