Facilities Planning Specialist

Under the general direction of the Facilities Planning Manager, our Facilities Planning Specialist is responsible for space management and occupancy planning across our real estate portfolio. You will have the opportunity to work with cross-functional teams and leaders to ensure space solutions meet the departmental and forecast needs. You will also act as a liaison for workplace changes or projects and help drive process efficiencies to ensure smooth operation and delivery of site projects. A successful candidate will demonstrate strong communication skills, keen attention to detail, an adaptable approach to problem solving and a clear knowledge of facilities planning competencies such as floor plan management, data analysis, project management, space planning and design.

What you'll get to do:

Space Planning Management & Design – oversee space planning activities, occupancy planning and real estate portfolio optimization.

• Analyze the company’s office portfolio and provide options for ways to improve existing space based on company needs or requirements
• Provide space planning options using AutoCAD, Eptura Workplace, and other tools to maintain drawings and provide scenario-based planning materials
• Conduct periodic building audits to ensure that layouts, employee workspaces and furniture locations are correct
• Maintain accurate record drawings, including CAD floorplans, furniture layouts, employee seat locations, employee seat assignments, space categorization, room numbering, and room naming conventions
• Periodically meet with Lytx customers to provide workplace solutions by developing stack, space, and furniture plans based on requirements for special needs, new functions or organizational changes
• Assist with organizing and resolving space planning issues through evaluation of differing or competing space needs, and develop solutions to satisfy each department’s needs
• Has knowledge of the construction project process and understands building codes, documents and other relevant industry documents
• Responsible for ensuring that a workspace is properly assigned for each new hire
• Oversees seating reservation tool set up and management
• Create and upkeep architectural and design standards

Data, Process & Systems Management

• Subject matter expert for administration of the Eptura floor plan and desk reservation tool to ensure accurate and live information presentation
• Establish and maintain accuracy of Facility Planning data and reports such as Headcount, Hiring Plans, and Space & Occupancy Reports (Capacity/Occupancy/Vacancy) to contribute to Forecast Models for site planning
• Works with management to collaborate and document facilities related processes and policies as required for office space planning, moves, and others.
• Assist in providing data governance and reporting for facilities planning related processes and policies

Project Management & Collaboration

• Foster positive internal and external working relationships and collaborative communication (e.g. within the Facilities Department, business units, design partner/consulting firms, etc.) for the purpose of delivering efficient and effective facility planning support services and providing excellent customer service
• Partner with stakeholder groups such as Corp I.T. to build and execute project plans
• Manage all MAC (Moves, Adds and Change) projects
• Forecast, plan and execute facilities planning projects that may involve construction, furniture reconfigurations, and workplace changes
• Prioritize project plans, schedule, budget and allocate resources to ensure site services are completed based on urgency with minimal interruption to operations
• Other duties as assigned.
• Develop Project Plans, construction budget development and management through life of the project
• Provides change management support

Other Management

• Manages all site signage, branding and installation
• Provides global conference room standardization and management
• Assist with providing monthly accruals to the FP&A team

What you'll need

• 3+ years in office planning
• 4-year degree in Design or Business preferred
• AutoCAD knowledge required
• Strong knowledge of Excel
• Invoicing and PO management experience a plus
• Excellent organizational and time management skills
• Strong customer service and communication skills
• Enjoys working in a flexible, energized and collaborative environment
• Occasional travel will be required for site surveys

Benefits:

• Medical, dental and vision insurance 
• Health Savings Account
• Flexible Spending Accounts
• Telehealth
• 401(k) and 401(k) match
• Life and AD&D insurance
• Short-Term and Long-Term Disability
• FTO or PTO
• Employee Well-Being program
• 11 paid holidays plus 1 inclusive holiday per year
• Volunteer Time Off
• Employee Referral program
• Education Reimbursement Program
• Employee Recognition and Appreciation program
• Additional perk and voluntary benefit programs

Hourly rate is based on a number of factors including market location and may vary depending on job-related knowledge, skills, and experience.  This position is also eligible for an incentive compensation plan.  The expected hiring hourly rate for this position is:

$37.74 - $47.83

Innovation Lives Here

You go all in no matter what you do, and so do we. At Lytx, we’re powered by cutting-edge technology and Happy People. You want your work to make a positive impact in the world, and that’s what we do. Join our diverse team of hungry, humble and capable people united to make a difference.

Together, we help save lives on our roadways!

Lytx, Inc. is proud to be an equal opportunity employer. We’re committed to building a diverse and inclusive workforce and do not discriminate based on race, color, religion, sex, sexual orientation, gender identity or expression, gender, genetic information, uniformed service, national origin, age, veteran status, disability, pregnancy, or any other status protected by federal or state law. We are committed to providing reasonable accommodation for candidates with disabilities who need assistance during the hiring process. To request a reasonable accommodation, please email TA@lytx.com.  Lytx conducts background checks on applicants who receive a conditional offer of employment in accordance with applicable local, state, federal and regional laws. Qualified applicants with arrest or conviction records will be considered. Background check results may potentially result in the withdrawal of a conditional offer of employment and will be made in accordance with all applicable local, state, federal and regional laws.