Facilities Manager

Role Overview 

The Facilities Manager is responsible for the overall operation, maintenance, and continuous improvement of our Bay Area Pilot Manufacturing Facility. This is a hands-on, ownership-oriented role critical to the safe, efficient, and reliable functioning of our site. The ideal candidate is a resourceful problem-solver who thrives in a fast-paced startup environment and can manage multiple workstreams simultaneously — from negotiating with our landlord to overseeing complex infrastructure projects.

 

Core Responsibilities 

 Facility Ownership & Operations 

• Serve as the primary point of contact and owner for all aspects of the Bay Area Pilot Facility 

• Maintain a safe, clean, and well-organized work environment in compliance with applicable local, state, and federal regulations 

• Develop and manage a preventive maintenance schedule for all facility systems including HVAC, electrical, plumbing, fire suppression, and security 

• Maintain accurate records of facility assets, maintenance history, vendor contracts, and compliance documentation 
• Proactively identify and address facility risks before they become operational issues 

Landlord Relationship & Financial Management 

• Serve as the primary liaison with the building landlord and property management team 

• Ensure all lease obligations are met, including timely payment of rent and associated facility-related bills (utilities, janitorial services, etc.) 

• Review and reconcile facility invoices and expense reports; flag discrepancies and manage within budget 

• Track and manage lease terms, renewal options, and any CAM (Common Area Maintenance) reconciliations 
• Coordinate with Rondo management to ensure proper budget tracking and forecasting for all facility-related costs 

Facility Improvement & Capital Projects 

• Plan, scope, and manage facility improvement projects including utilities routing (electrical, gas, compressed air, data), equipment installation, and space build-outs 

• Source, vet, and manage contractors and subcontractors; obtain competitive bids and ensure work is completed on time and on budget 

• Develop scopes of work, manage project timelines, and communicate progress to internal stakeholders 

• Coordinate with internal engineering and operations teams to ensure facility infrastructure meets current and future manufacturing needs 

• Oversee permitting processes and ensure all construction/installation work meets applicable building codes and safety standards 

 Vendor & Trade Management 

• Identify, onboard, and manage service vendors including janitorial/cleaning crews, licensed plumbers, electricians, HVAC technicians, pest control, and general maintenance contractors 

• Establish and maintain preferred vendor lists with negotiated service agreements and SLAs 

• Provide feedback to service providers and resolve any issues promptly 

• Build and maintain strong relationships with key vendors to ensure priority response times and favorable pricing 

 Space Planning & Procurement 

• Source and procure office furniture, general shop equipment, and other facility supplies to support space build-outs and reconfigurations 

• Collaborate with team leads and operations staff to understand evolving space needs and proactively plan for changes 

• Manage inventory of facility supplies, consumables, and janitorial/safety stock 

• Coordinate moves, adds, and changes (MAC) within the facility with minimal disruption to operations 

 Safety & Compliance 

• Partner with Rondo EHS to own the facility’s EHS (Environmental, Health & Safety) compliance program, including emergency action plans, fire safety, and hazardous materials management 

• Ensure all required inspections, certifications, and permits are current (fire extinguishers, sprinkler systems, first aid, etc.) 

• Partner with Rondo EHS to maintain and regularly update the facility’s safety data sheets (SDS) library 

• Conduct regular facility walkthroughs to identify and remediate safety hazards 

• Act as the facility’s point of contact for emergency situations and coordinate with emergency services as needed 

 Security & Access Control 

• Manage facility access control systems including key cards, alarm codes, and security cameras 

• Maintain and update access rosters in coordination with HR and Operations 

• Serve as the primary contact for the building security and alarm monitoring services 

 

Qualifications 

 Required 

• 5+ years of experience in facilities management, preferably in a manufacturing, R&D, or industrial environment 

• Demonstrated experience managing facility improvement and construction projects with external contractors 

• Working knowledge of building systems including electrical, plumbing, HVAC, and fire/life safety 

• Experience managing service vendor relationships and negotiating service contracts 

• Strong organizational skills with the ability to manage multiple concurrent projects and priorities 

• Excellent written and verbal communication skills; comfortable interfacing with landlords, contractors, and internal leadership 

• Self-starter with a high degree of ownership and accountability — comfortable operating with minimal oversight 

• Proficient in standard productivity tools (Microsoft Office, project tracking tools) 

• Experience managing and tracking facility budgets and expenses 

 Nice to Have 

• Forklift certification (or willingness to obtain); experience operating forklifts and other material-handling equipment