JLL empowers you to shape a brighter way.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
Facilities Management & Coordination
Coordinate energy and environment across a mix of owned properties and leased premises within the JAPAN designated portfolio
Ensure difficulties on site are resolved promptly with minimum disruption to business-as-usual activities
Assist Energy and Environment Managers with programs and assessments to maintain building procedures and performance measures
Vendor & Contract Management
Support liaison with landlords, contractors and internal teams to ensure energy and environment arrangements and requirements are facilitated
Manage and implement energy and environment Program and ensure compliance
Assist in vendor selection, procurement of services, and management of contractors to ensure they perform to required standards
Conduct inspections of vendors' works to verify quality and compliance
Work Order & Service Delivery Management
Review and resolve reporting requirements in line with set KPIs
Provide processing support and escalate technical requirements to Regional Energy and Environment Lead, as required
Management and monitoring of energy and environment project works, as relevant, through internal teams (e.g., Envizi and Cority)
Financial & Administrative Support
Verify invoicing against contracted rates and confirm receipt of accurate invoices for energy and environment related services
Assist in financial processes to ensure all financial management requirements are completed in a timely and accurate manner
Assist in monthly reporting and business reviews
Client & Stakeholder Partnership
Deliver excellent customer service to meet and exceed stakeholder expectations
Build and develop effective relationships with internal teams and external property management teams
Serve as the key point of contact for HSE, Energy and Environment within Japan
Liaise between office staff and facilities management for service requests
Health, Safety & Compliance
Ensure compliance with all OH&S, Environment, and Risk Management Policies and Procedures
Follow established escalation procedures and incident reporting procedures
Report all incidents within specified timeframes
Carry out, report, and record regular inspections and ensure accurate remediation of defects or non-compliances
Conduct regular audits to ensure safety procedures are in place and working
Where applicable, induct vendors to site-specific situations and maintain records
Property Database & Systems Management
Develop a strong understanding of various property management database systems
Complete, update, and maintain applicable web-based management information systems, including uploading property documentation
Sound like you? Why don’t you apply? To apply you need to: –
Possess, administration and communication skills and have a strong customer service focus.
Proactive with a keen eye for detail and the ability to balance multiple priorities.
Possess some exposure to building services maintenance & facilities management.
Ability to deal with a variety of issues concurrently, within tight operational deadlines
Knowledge or exposure to building/facilities management would be advantageous although not essential
Highly organised with verbal and written communication skills
Efficient keyboard and data entry skills
Proficiency with Microsoft Word, PowerPoint, Excel, Outlook and Internet research skills
Ability to work with minimal supervision and grasp new concepts
Excellent client service and communication skills
Excellent stakeholder management skills- possesses strong verbal & written communication skills, also an active listener
Bilingual Communication- basic-level proficiency in both Japanese and English for effective collaboration with regulatory bodies, clients, and global teams.
Experience in facilities, property management, hospitality or related field preferable
Self-motivated & confident
Flexible – able to adapt to rapidly changing situations
Is a team player – able to cooperate and work well with others to meet targets
Exhibits honesty & trustworthiness
Open to new ideas & willing to challenge status quo
Location:
Remote –Chiba, JapanIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements. We’re interested in getting to know you and what you bring to the table!
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
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Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.