Facilities Coordinator (on-call)

WHO WE ARE: 

Teague is an independent design consultancy that combines technology expertise with a deep understanding of human behavior to design what’s next for companies in automotive, commercial aviation, smart cities and infrastructure, advanced mobility, technology, space, and defense. On any given day, you might be prototyping a new space station, designing cutting-edge technology, or traveling around the world conducting research. We are approaching our one-hundred-year anniversary and are proudly employee-owned. Our culture fosters collaboration, accountability, and stability—because when we succeed, we all win. Come be a part of something bigger than just a job—build your career with an employee-owned company that invests in you! 

 

ABOUT THE ROLE:  

The Facilities Coordinator creates a seamless, welcoming, high-performing environment while delivering top-tier customer service. Acting as the first point of contact for their clients, they ensure that every guest and team member feels valued from the moment they walk through the door. A major responsibility of this role is scheduling and coordinating internal and client events, ensuring smooth execution while maintaining an organized and efficient facility. They proactively manage logistics, anticipate needs, and resolve challenges to support the client's mission at each location. 

 

 WHO YOU ARE:  

This role is ideal for a highly organized, operations-minded professional who thrives in a fast-paced, hands-on environment. If you're someone who enjoys working with your hands, solving practical problems, and taking ownership of physical spaces, this role is a great fit. Whether it’s managing deliveries, assembling furniture, troubleshooting basic equipment issues, or keeping supply areas organized, you stay adaptable, detail-oriented, and solutions-focused under pressure. With a strong sense of initiative, reliability, and professionalism, you contribute to a safe and efficient workplace while positively representing the organization through every interaction.

 

WHAT YOU’LL DO: 

OWNING 

• Partner with management to manage the calendar for client stakeholders, scheduling meetings and events while proactively resolving conflicts and logistical challenges. 

• Contribute to a safe work environment by adhering to Teague safety policies. 

• Keep the lobby and common areas clean and organized, making adjustments as needed to maintain a professional atmosphere. 

• Maintain quality control for catering and janitorial services, ensuring all areas are clean, stocked, and presentable for use and service. 

• Take on additional responsibilities as needed, demonstrating adaptability and a proactive approach to problem-solving.
• Partner with management to support facilities projects, space reconfigurations, and vendor coordination.

THINKING 

• Triage facilities issues that arise by coordinating with vendors, technicians, and IT support. 
• Proactively identify areas for process or space improvements and implement solutions that support a productive and organized workplace.

DOING 

• Provide administrative support for clients and meeting leads by coordinating event bookings, arranging catering, and ensuring smooth on-site logistics. 
• Oversee the digital visitor registration system, ensuring guests a seamless and welcoming check-in experience. 
• Support the setup and breakdown of furniture, equipment, and supplies for meetings, moves, or events.
  
• Enforce security protocols by managing front desk procedures, overseeing badge distribution, and ensuring compliance with employee escort policies. 
• Track and manage inventory for facility-related supplies, including office essentials, paper products, food and beverages, and first aid kits.  

 

WHAT YOU BRING: 

• 2+ years of experience in facilities coordination, event support, hospitality, supporting meetings, executives, and high-level guests. Prior experience in facilities management, EHS, security, or office administration is a plus. 
• Proficiency in MS Office, specifically Excel, Word, Outlook, and Sharepoint. 
• Comfortable managing technology and logistics across office locations. 
• Demonstrated experience with calendar management, and event booking systems, ensuring seamless coordination of meetings and events.  

The compensation for this job in most US geographic locations is $30.00 per hour. 

Note: This job posting provides a general overview of the role and is not meant to represent a comprehensive list of all responsibilities, duties, or required skills.