Facilities Coordinator

JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

• Switchboard operation
• Responsible for monthly telephone list update.
• Professional guest reception/ notice related employee go to front desk for welcome/ timely arrange tea lady for tea and monitor the service level.
• Meeting room booking arrangement & meeting room daily check-up accord to standard, good meeting room environment tracking. Meeting room facility checking & setup before each meeting upon users requirement.
• Main coordinator on employee business travel ticket/hotel booking/ Travel Insurance document. Strictly follow company updated travel policy and approval/ operation/financial review process.
• Other front desk support service once Hub lead confirmed.
• Coordinate on any other soft service request and resource offering.
• Responsible for company pool car booking.
• Back up for mail room service when necessary.
• Name plate checking & updating by request.
• In charge of stationery application.
• Others upon request.

Required

• Management of seconded staff and service contracts/suppliers.
• Successful completion of scheduled activities. Prompt and courteous response to Client’s requests.
• Provide support the Facility manager such in purchasing & monthly accounting.
• Monthly measurement of achievement of KPI.
• Management of equipment and materials on behalf of client.

Location:

On-site –Shanghai, China

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.