External Affairs Administrator

Calista Corporation

Regular

JOB SUMMARY:

The External Affairs Administrator is a key member of the Calista Corporation External Affairs team, performing advanced administrative work to support the team’s objectives. Using their knowledge of government and community relations, the incumbent translates departmental goals and objectives into actionable work plans and prioritizes and executes those plans with minimal supervision. The External Affairs Administrator communicates with elected officials, agencies, external organizations, and tribal or community partners on behalf of the organization and must provide prompt, decisive, and professional responses, aligned with Calista Corporation’s values and objectives, to incoming requests, issues, opportunities, and inquiries

ESSENTIAL FUNCTIONS:

• Independently plans, prioritizes, and executes work supporting communications, government and community relations, and rightsholder and stakeholder engagement.
• Translates leadership direction into actionable strategies and work plans, determining appropriate priorities, timelines, and methods of execution based on organizational goals, political and community context, and resource considerations.
• Evaluates incoming issues, requests, and opportunities; determines their significance; decides appropriate courses of action; and recommends or implements responses aligned with organizational strategy.
• Prepares briefing materials, background analyses, and technical written products that require judgment regarding content, relevance, sensitivity, and audience.
• Coordinating meetings and engagements with elected officials, agencies, tribal or community partners, and external organizations; and independently resolves scheduling conflicts.
• Exercises discretion in handling confidential, politically sensitive, or high-impact matters.
• Supports budget development and financial oversight for external affairs activities by tracking expenditures, identifying variances, reconciling event and travel costs, and recommending adjustments to ensure alignment with approved budgets and strategic priorities.
• Monitors policy, government, and community developments; evaluates potential organizational impacts; and adapts plans and priorities in response to changing conditions.
• Maintains contact management and tracking systems, determines appropriate documentation and escalation, and coordinates across departments to ensure commitments are met.

SUPERVISORY RESPONSIBILITIES

This job has no supervisory responsibilities.

KNOWLEDGE, SKILLS, & ABILITIES:

• Ability to manage multiple complex projects in a fast-paced environment without reliance on prescribed procedures.
• Strong analytical and organizational skills.
• Intermediate to Advanced understanding of project management concepts and project life stages.
• Ability to compile scientific, demographic, and economic data.        
• Ability to write clearly and informatively multiple materials for specific proposals, agendas and present numerical data effectively.
• Ability to communicate professionally and effectively with coworkers, clients, and key stakeholders.
• Advanced time management skills.
• Ability to travel to remote Alaska locations and be flexible with working hours during travel.
• Ability to be detail oriented, organized, and proactively follow-up as needed.
• Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
• Ability to actively listen, have strong communication skills, and be open to ideas and suggestions.
• Ability to appropriately handle confidential and sensitive information.
• Ability to work in a team environment.
• Knowledge of business software and applications including Microsoft 365 and the ability to learn new applications. 
• Ability to read and understand documents.

MINIMUM QUALIFICATIONS:

• Bachelor’s Degree in English, Communications, Public or Business Administration or related field.
• Minimum of two years’ experience and/or training, or equivalent combination of education and experience working in a similar position.
• Proficiency in Microsoft 365 applications and ability to learn new systems.
• Valid state driver’s license and qualified to operate a vehicle under the conditions of Calista’s Driving Policy.
• Ability to work in a Native Corporation multi-business environment, preferred.
• Ability to speak Yupik preferred.
• Ability to pass a drug and background screening.

WORKING ENVIRONMENT:

The work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.  The work environment is typically fast paced and customer service oriented.

PREFERENCE STATEMENT
Preference will be given to Calista shareholders and their descendants and to spouses of Calista shareholders, and to shareholders of other corporations created pursuant to the Alaska Native Claims Settlement Act, in accordance with Title 43 U.S. Code 1626(g).

EEO STATEMENT
Additionally, it is our policy to select, place, train and promote the most qualified individuals based upon relevant factors such as work quality, attitude and experience, so as to provide equal employment opportunity for all employees in compliance with applicable local, state and federal laws and without regard to non-work related factors such as race, color, religion/creed, sex, national origin, age, disability, marital status, veteran status, pregnancy, sexual orientation, gender identity, citizenship, genetic information, or other protected status. When applicable, our policy of non-discrimination applies to all terms and conditions of employment, including but not limited to, recruiting, hiring, training, transfer, promotion, placement, layoff, compensation, termination, reduction in force and benefits.
 
REASONABLE ACCOMMODATION
It is Calista and Subsidiaries' business philosophy and practice to provide reasonable accommodations, according to applicable state and federal laws, to all qualified individuals with physical or mental disabilities.
 
The statements contained in this job description are intended to describe the general content and requirements for performance of this job.  It is not intended to be an exhaustive list of all job duties, responsibilities, and requirements.
 
This job description is not an employment agreement or contract. Management has the exclusive right to alter the scope of work within the framework of this job description at any time without prior notice.