Exhibition Coordinator, Gallery Operations (Fixed-Term Contract)
Contract End Date: December 31st, 2026
The Company
Christie’s, the world’s largest Art Business, is an incredibly exciting & enriching place to start or continue your career. Whether you work within one of our Specialist Art Departments or in our more Operational focused teams we are all working together with one common goal in mind: to continue the success of this 260 year old company, steeped in history, bringing constant innovation whilst not forgetting our age old values; Passionate Expertise, Exceptional Client Service, Teamwork, Integrity, Business Judgement & Innovation. Colleagues across all departments are truly passionate about what they do and it is constantly inspiring to work with industry leaders across all segments of the business.
Why this role matters
The Exhibition Coordinator will support the Exhibition Manager and Gallery Operations Team with exhibition preparations both in the galleries, and on various systems, alongside other daily tasks, projects, and general administrative work. Responsibilities may include but are not limited to creating Voyager/Visio design files, sourcing exhibition materials, liaising with contractors on exhibition treatments and assisting in the galleries before, during, and after exhibitions.
The Exhibition Coordinator will also be responsible for administratively supporting the gallery and exhibitions function, maintaining finances, processing invoices, maintaining layout software, working with users and disseminating crucial information regarding installation process.
The Exhibition Coordinator will be required to work both independently as well as collaboratively with Gallery Operations, Logistics, Facilities, Marketing, and Art Departments to ensure that all gallery activities run smoothly and in accordance with Christie’s standards and best practices.
How you'll make an impact
Exhibit a strong attention to detail and understanding of the Gallery Operations processes
Liaise and communicate with the Exhibition Manager, Logistics, Art Departments, Facilities, Security and relevant contractors/vendors regarding layouts and installations
Schedule and lead routine sale exhibition meetings, disseminating meeting minutes/follow up materials to relevant colleagues
Update Voyager and Visio data and design files, communicating with art departments when file is ready to be used
Prepare floor plans and room lists for exhibitions as required
Ensure that various Gallery Operations spreadsheets and SharePoint folders are updated throughout the busy season, including exhibition material inventory and analytics of exhibitions
Assist team members with exhibition preparation, gallery preparedness and managing general inbox requests
Assist team members with updating and supporting additional JDE system updates
Maintain daily administrative tasks related to budgeting, purchase order processing, and scheduling
Manage certain activities in the galleries by acting as a representative of Gallery Operations to other support departments or external vendors
Physical presence in the galleries is required on load-in and breakdown days to assist Gallery Operations and Logistics teams with installations; including evenings and weekends as necessary
Support Gallery Operations team with any immediate and long-term projects related to exhibitions, construction, events, and our gallery / front of house spaces overall.
Other duties as assigned by manager
What you’ll bring to the team
Prior administrative experience in a museum or gallery setting preferred. Knowledge of art history a plus.
Excellent information retention, communication and interpersonal skills, including superior written and spoken communication
Demonstrated ability to multi-task and prioritize, both while working independently and with a team
Strong organizational and troubleshooting skills with demonstrated ability to implement creative solutions
Ability to manage time effectively and autonomously, work under pressure to tight deadlines
Ability to work professionally, respectfully and responsibly with colleagues across all areas of the business
Strong follow-up skills with attention to detail
Proficiency in Microsoft Office programs and ability to learn Christie’s systems
Work is performed primarily in an office, gallery setting or from home as dictated by current situation
Noise level in the work environment is moderate
Ability to work evenings or weekends as necessary, both on-site and remotely
Extensive walking throughout Christie’s Facilities
What’s great about working for us
Comprehensive Medical, Dental and Vision care plans for employees and dependents (On average, Christie’s pays 80% of total premiums)
401(k) Savings Plan – Christie’s provides a matching contribution up to 5% (subject to IRS limits)
Life Insurance - 3x base salary (100% paid by Christie’s)
Disability Insurance (100% paid by Christie’s)
Generous time-off and leave policies; including 100% Paid Family Leave up to 16 weeks.
Fitness Reimbursement Program: reimbursement of eligible fitness fees and memberships up to $600 per year
Annual Discretionary Performance Bonus Plan
Commuter Benefits - Pre-tax money towards your daily commute with a Christie’s contribution of $21 per month
Back Up Child & Elder Care – up to 10 days of back-up Child or Elder Care through Bright Horizons
CSR (Corporate Social Responsibility) Day- Each employee receives one paid day per year to dedicate their time to a charity of their choice.
Perks and Discounts through Zo and Plum Benefits
Christie’s, Inc. is committed to principles of equal employment opportunity, affirmative action, and to compliance with all federal, state, and local laws concerning employment discrimination, including the Americans with Disabilities Act. To this end, Christie’s Inc. ensures equal opportunity to all employees and applicants, regardless of race, color, age, sex, sexual orientation, religion, marital status, national origin or ancestry, citizenship, lawful alien status, physical, mental, and medical disability, veteran status or liability status for service in the United States Armed Forces.
Closing Date: May 7th, 2026
*Posted salary range does not include discretionary bonus compensation and overtime pay.