Reference no. R2856079
Position title: Executive Team Coordinator
Department: Strategy & Operations
Location: Toronto, ON
About the job
Ready to push the limits of what’s possible? Join Sanofi in one of our corporate functions and you can play a vital part in the performance of our entire business while helping to make an impact on millions around the world.
This is a dual-purpose, strategic role combining executive support with office operations leadership for Sanofi's Toronto AI hub, particularly focusing on DS&O. You won't just be executing tasks — you'll be setting the approach, building the systems, and establishing the best practices that keep DS&O and the hub running at its best. The ideal candidate is proactive, highly organized, and comfortable operating in a fast-paced, global environment. This role offers meaningful variety and real opportunity to grow alongside the team. The role is dynamic, evolving as the team and hub evolves, and includes detailed elements below, along with other duties as assigned by your manager.
About Sanofi
We’re an R&D-driven, AI-powered biopharma company committed to improving people’s lives and delivering compelling growth. Our deep understanding of the immune system – and innovative pipeline – enables us to invent medicines and vaccines that treat and protect millions of people around the world. Together, we chase the miracles of science to improve people’s lives.
Main Responsibilities:
Executive Support & Leadership Coordination
Design and lead calendar management and scheduling protocols for senior DS&O leaders, ensuring time is prioritized effectively
Establish travel coordination frameworks and best practices for the team
Create expense management processes that ensure compliance with Sanofi policies
Develop agenda-tracking and action-item systems for leadership meetings
Set the standard for confidentiality and executive communication within DS&O
Office Management & Operations Leadership
Establish and lead guest management protocols, policies, and procedures for the Toronto office
Design and implement staffing approaches for reception, facilities, and visitor coordination
Develop policies for lunch programs, catering, and office hospitality standards
Create procurement frameworks for office suppliers, vendor relationships, and inventory management
Build systems and processes that can scale across the broader Toronto office beyond DS&O
Own the DS&O office experience while developing replicable models other teams can adopt
Lead by example — manage DS&O's day-to-day needs while establishing best practices others can follow
Procurement & Vendor Operations Leadership
Establish purchase order processes and eBuy/Buying Hub workflows for the team
Design external onboarding frameworks through Flext — including SOW processing, Pontoon/CREW/SAP Fieldglass approvals, and contingent worker management
Create support protocols for the OneSupport portal and vendor management
Build scalable procurement approaches that reduce friction and improve consistency across DS&O
Reporting & Analytics Support
Develop expense tracking and reporting systems that give DS&O clear financial visibility
Provide analytical support on select projects as needed
Create lightweight dashboards or reporting frameworks to support team decision-making
About You
Experience / Skills / Education:
Diploma with 3+ years of experience in an EA, administrative, or office management role
A strategic mindset — you think about systems, not just tasks
Strong organizational and multitasking skills
Confident communicator — written and verbal
Comfortable with digital tools (Microsoft 365, expense platforms, procurement systems)
Discretion and professionalism when handling sensitive information
A proactive, can-do attitude — you spot what needs doing and build the approach for it
High school diploma or equivalent required
What Makes This Role Different?
This isn't a traditional EA role. You'll be embedded in one of Sanofi's most dynamic global teams, with direct exposure to digital strategy and operations at a senior level. The role is designed with flexibility and growth in mind — as the team evolves, so will your scope. You're not following the playbook. You're writing it.
Why Choose Us?
Bring the miracles of science to life alongside a supportive, future-focused team.
Discover endless opportunities to grow your talent and drive your career, whether it’s through a promotion or lateral move, at home or internationally.
Enjoy a thoughtful, well-crafted rewards package that recognizes your contribution and amplifies your impact.
Take good care of yourself and your family, with a wide range of health and wellbeing benefits including high-quality healthcare, prevention and wellness programs.
AI Usage
"Artificial Intelligence” refers to any systems that use automated processes, including algorithms and machine learning, to analyze data and make predictions, inferences, decisions, or recommendations without direct human involvement. These systems may process personal information to identify patterns, improve services, or support decision-making. The Company may use Artificial Intelligence for purposes including, but not limited to, resume screening and hiring, scheduling interviews or meetings, conducting surveys, matching skills with potential job openings, interview scoring, ensuring compliance with regulations applicable to our industry, and activities related to performance evaluation. Information collected and processed by the Company’s Artificial Intelligence systems may include the personal information detailed above and calendar availability. It excludes the information collected and processed for monitoring purposes. You should contact Human Resources if you have a question or concern regarding your personal information. You can also contact Canada’s Privacy Officer via Sanofi’s data subject request portal, Data Subject Rights Webform. The Data Subject Rights Webform can also be used to request access or correction of your personal information and file a complaint.
Sanofi is an equal opportunity employer committed to diversity and inclusion. Our goal is to attract, develop and retain highly talented employees from diverse backgrounds, allowing us to benefit from a wide variety of experiences and perspectives. We welcome and encourage applications from all qualified applicants. Accommodations for persons with disabilities required during the recruitment process are available upon request.
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Better is out there. Better medications, better outcomes, better science. But progress doesn’t happen without people – people from different backgrounds, in different locations, doing different roles, all united by one thing: a desire to make miracles happen. So, let’s be those people.
At Sanofi, we provide equal opportunities to all regardless of race, colour, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, ability or gender identity.
Watch our ALL IN video and check out our Diversity Equity and Inclusion actions at sanofi.com!