Executive Team Assistant

Role Overview:

We are looking for a proactive and highly organised Executive Team Assistant to support our Chief of Staff and other C-suite executives. The ideal candidate will excel in a fast-paced environment, possess excellent communication skills, and be able to manage multiple priorities effectively.

Key Responsibilities:

• Provide comprehensive administrative support to the Chief of Staff, managing various tasks and projects.
• Coordinate complex calendars, scheduling meetings, activities, and events for C-level leaders.
• Prepare agendas, take minutes, and ensure follow-up actions are completed for internal and external meetings.
• Manage travel logistics, including flights, accommodations, and ground transportation, adapting to last-minute changes.
• Draft, proofread, and circulate letters, reports, and other documents to ensure accuracy and professionalism.
• Build strong relationships with clients, stakeholders, and administrative teams to facilitate effective communication.
• Handle important company documents, ensuring they are circulated for signatures and appropriately filed.
• Support special projects and ad hoc events, ensuring high standards of organization and execution.
• Utilise your proactive problem-solving skills to resolve issues efficiently.

Work Style:

While based in our Vilnius office, you’ll be on the move frequently - running errands, coordinating tasks, and handling what needs to get done. Requires a high degree of discretion, availability, and independent thinking. This is not a rigid "8–5 job " – flexibility is key.

Qualifications:

• Proven experience as an Executive Assistant or in a high-level administrative role, particularly supporting C-suite executives.
• Strong organisational skills with the ability to prioritize tasks and handle multiple calendars.
• Excellent written and verbal communication skills with keen attention to detail.
• Discreet and diplomatic, with the ability to manage sensitive information confidentially.
• Proficient in coordinating complex travel arrangements and adapting to changes quickly.
• Demonstrated professionalism and the ability to build relationships with internal and external stakeholders.
• Proactive, independent, and solution-oriented mindset.

What we believe

At TransferGo, we offer competitive rewards to all people. We know that recognition is about more than just money, and we’ve fostered a culture of kudos to shine a light on the great work throughout the business, and the people making it all happen. We hold regular in-person events to connect with each other and help all our TransferNauts to grow with a generous training allowance. We believe that empowering people makes for a happier and more effective workforce. This means we enable anyone who wants to pursue initiatives that deliver real value for our migrant customers. 

What We Offer:

• Competitive Salary: Starting from 2580 - 3880€ (gross) per month, depending on experience. Salary is just one part of the conversation – if you’re excited about the role but the range feels slightly off, don’t hesitate to apply. We’re open to discussing based on your experience and potential.
• Comprehensive Benefits: Including a generous holiday allowance, competitive healthcare insurance, and a wellbeing package from day one.
• Annual Development Budget: €1,000 to invest in your personal and professional growth.
• Hybrid Working Environment: Flexibility to work from home and in the office, with most team members in the office two days a week.
• Pet-Friendly Office: If you’re near one of our offices, bring your furry friend along!
• Inclusive Culture: Regular in-person events, fostering a strong sense of community and collaboration.
• Empowerment and Ownership: We believe in empowering our people to take initiative and drive meaningful change.