Executive Office Administrator.

Executive Office Administrator.

Company:

The Boeing Company

Boeing Defense, Space and Security Systems (BDS) has an exciting opportunity for an Executive Office Administrator.  An Office Administrator is required to provide executive office support to the Executive Director and join the BDS Human Resources’ (HR) organization. This role is based in either Hazelwood, MO; Berkeley, MO; Arlington, VA; Mesa, AZ; Everett, WA or Titusville, Florida.

The main responsibilities include: international and domestic travel arrangements, meeting and conference room management support, maintenance of office supplies, planning for internal and external events and meetings, and processing incoming and outgoing communications and correspondence to ensure proper dissemination of information.

The successful candidate will have/be:

• Strong time-management skills with the ability to organize and coordinate multiple calendars

• Excellent written and verbal communication skills

• Flexible team player, willing to adapt to changes and challenges

Position Responsibilities:

• Coordinate complex scheduling, calendar management logistics for senior executives and including at times Executive Council (EXCO) and Board of Directors (BoD) members

• Work closely with Executive Assistants and other Executive Office Administrators Process and screen incoming and outgoing communication and correspondence to ensure proper dissemination of information

• Create, edit and maintain electronic and written communication Track and maintain designated conference room schedules for availability and efficient use of resources

• Coordinate and process domestic and international business travel arrangements, monitor designated business traveler's logistics, including oversight of all passport and visa applications, generate expense reports, assist in reconciling corporate credit card charges to ensure timely and accurate reimbursement and verify payments to corporate credit cards

• Collect and compile data to provide visibility of status for traveler's review and/or signature

• Track and maintain information relative to department and business operations

• Communicate a wide variety of information verbally to multiple audiences

• Order and maintain office supplies

• Plan and implement logistics for senior executive level internal and external events

• Provide guidance to less experienced employees

• Work under minimal supervision

Basic Qualifications (Required Skills/Experience):

• 3+ years of experience providing administrative support to multiple customers such as executives, managers and staff members

• 3+ years of experience with Microsoft Word, Excel, Outlook, and PowerPoint

Preferred Qualifications (Desired Skills/Experience):

• Experience with written and verbal communication across global audiences, including experience in Communications and Brand

• Experience in partnering with executives to help develop and manage the operating rhythm/cadence for executive leadership teams

• Excel at creating and sustaining effective working relationships with internal coworkers, executives and external audiences and partners while maintaining the highest level of confidentiality regarding sensitive information

• Experience with Concur or a similar travel and expense management program

• Adeptness in functioning as a liaison between customers and senior executives as well as superior work prioritization and multi-tasking capabilities

• Demonstrate analytical and problem-solving skills

• A high attention to detail, self-starter, results driven

Conflict of Interest:

Successful candidates for this job must satisfy the Company's Conflict of Interest (COI) assessment process.

Drug Free Workplace:

Boeing is a Drug Free Workplace where post offer applicants and employees are subject to testing for marijuana, cocaine, opioids, amphetamines, PCP, and alcohol when criteria is met as outlined in our policies. 

Pay & Benefits:

At Boeing, we strive to deliver a Total Rewards package that will attract, engage and retain the top talent. Elements of the Total Rewards package include competitive base pay and variable compensation opportunities.

The Boeing Company also provides eligible employees with an opportunity to enroll in a variety of benefit programs, generally including health insurance, flexible spending accounts, health savings accounts, retirement savings plans, life and disability insurance programs, and a number of programs that provide for both paid and unpaid time away from work.

The specific programs and options available to any given employee may vary depending on eligibility factors such as geographic location, date of hire, and the applicability of collective bargaining agreements.

Pay is based upon candidate experience and qualifications, as well as market and business considerations.

Summary pay range: $59,500 - $86,250

Language Requirements:

Not Applicable

Education:

Not Applicable

Relocation:

Relocation assistance is not a negotiable benefit for this position.

Export Control Requirement:

This position must meet U.S. export control compliance requirements. To meet U.S. export control compliance requirements, a “U.S. Person” as defined by 22 C.F.R. §120.62 is required. “U.S. Person” includes U.S. Citizen, U.S. National, lawful permanent resident, refugee, or asylee.

Safety Sensitive:

This is not a Safety Sensitive Position.

Security Clearance:

This position does not require a Security Clearance.

Visa Sponsorship:

Employer will not sponsor applicants for employment visa status.

Contingent Upon Award Program

This position is not contingent upon program award

Shift:

Shift 1 (United States of America)

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