Executive Business Partner

At Proofpoint, we have a passion for protecting people, data, and brands from today’s advanced threats and compliance risks. We hire the best people in the business to   

• Build and enhance our proven security platform   

• Blend innovation and speed in a constantly evolving cloud architecture   

• Analyze new threats and offer deep insight through data-driven intel   

• Collaborate with customers to help solve their toughest security challenges   

We are singularly devoted to helping our customers protect what matters most. That’s why we’re a leader in next-generation cybersecurity—and why more than half of the Fortune 100 trust us as a security partner.   

The Role  

We are seeking an exceptional Executive Business Partner to be a trusted partner for a EVP, Threat Protection Group. As Executive Business Partner, you'll work at the highest level of the organization, managing complex operations, building relationships across internal stakeholders and providing critical support in our fast-paced environment.  

Location: We are looking to hire this role in Sunnyvale, CA (hybrid office model). 
 

Your Daily Responsibilities Will Include  

• Executive Partnership: Operate as a trusted partner to the EVP, Threat Protection - anticipating needs, streamlining priorities and protecting the EVP’s time and energy.  

• Calendar Management: Own and optimize a complex and dynamic calendar, prioritizing meetings and engagements with speed, precision and discretion.  

• Work closely with the Chief Business Officer/Head of Operational Strategy to organize and facilitate key business meetings and initiatives.  

• Cross-Functional Leadership: Act as the connective tissue between the EVP and teams across the organization, helping to align communication and track key initiatives.  

• High-Level Stakeholder Engagement: Coordinate communications with key stakeholders. 

• Project and Event Oversight: Support high-impact projects and events on behalf of the EVP, with appropriate follow-up communication.  

• Triage and Prioritization: Serve as a gatekeeper and problem solver, helping the EVP triage urgent issues and respond to time-sensitive opportunities.  

• Confidentiality and Discretion: Handle sensitive information with the utmost confidentiality and professionalism at all times, including maintenance of records, files and confidential information.  

• Travel and Logistics: Manage complex domestic and international travel, including itineraries, and be flexible on hours to support global travel. 

• Expense and Budget Management: Manage accurate expense reporting, vendor relationships and procurement efforts as needed.  

• Operational Support: Anticipating the EVP needs, streamlining workflows, and identifying opportunities for improvement levering technology tools such as CoPilot.  

• Conflict resolution: Prioritize conflicting needs while handling matters expeditiously with proactive follow-through  

• Relationship Management: Build strong relationships to establish and maintain credibility, trust, and confidence with staff and peers  

Qualifications 

• 7+ years of Executive Experience, with at least 3+ years directly supporting a C-suite leader, preferably at a high-growth or fast-paced technology company.  

• Proven ability to build strong, confidential relationships with leadership.  

• Proactive problem solver - you don't wait for instructions but rather anticipate, act and adapt.  

• Ability to manage ambiguity with confidence, along with staying calm under pressure.  

• Self-starter with the ability to influence without authority. You naturally take initiative and set high standards for others around you.  

• Exceptional written and verbal communication skills, including the ability to draft executive-level correspondence, talking points and presentations.  

• Proficient in Microsoft Office Suite, and modern productivity tools (e.g. Teams, Zoom, Copilot, etc.).  

• Meticulous attention to detail, top-tier organizational skills and ability to juggle multiple priorities seamlessly.  

• Fast learner. You love solving puzzles and take pride in your work. You have a strong sense of urgency, the ability to anticipate needs, and exceptional follow-through at all times. You thrive in a fast-paced environment.  

• Utilize the latest AI tools to make your work as efficient as possible. You have a natural curiosity for the tech industry and want to be part of a highly energetic and passionate team about making history.  

• BA/BS degree or equivalent experience