At KONE, we shape the future of cities. As a global leader in the lift and escalator industry, KONE provides lifts and escalators, as well as solutions for maintenance and modernisation to add value to buildings throughout their life cycle.
We are looking for an experienced and proactive Executive Assistant (EA) to support our Regional Managing Director. Based in Woking, this hybrid role requires three days per week in the office and includes line management of one team member. The position also involves occasional travel within the UK, Ireland and the Netherlands.
In this role, you will deliver high‑level administrative, organisational and strategic support. You will manage complex, shifting diaries, oversee inboxes, prioritise stakeholder requests, and prepare presentations, reports and board materials. You will also act as a key contact across the organisation, handling sensitive information with professionalism and maintaining strong relationships.
Key Responsibilities
• Manage complex calendars, meeting logistics and travel arrangements.
• Monitor inboxes, draft correspondence and maintain communication flow.
• Prepare briefing documents, presentations and reports.
• Coordinate cross‑functional projects, events and senior‑level meetings.
• Build trusted internal and external relationships and represent the MD effectively.
• Oversee expenses, budgets and operational tasks.
• Line manage one team member.
Skills & Experience
• Proven EA experience supporting senior leaders (matrix organisation desirable).
• Strong organisational, communication and stakeholder‑management skills.
• High attention to detail and ability to anticipate needs.
• Comfortable working with budgets, data and confidential information.
• Confident, proactive and able to manage competing priorities.
Key Competencies
• Organising & prioritising – able to structure workload, manage shifting priorities and meet deadlines.
• Analysis & problem‑solving – uses sound judgement to assess situations and propose solutions.
• Collaboration – builds inclusive, respectful relationships and communicates effectively.
• Flexibility – adapts quickly to change and supports others through evolving priorities.
• Integrity – acts with honesty, professionalism and reliability.
• Detail focus – ensures accuracy and consistency in all work.
• Quality orientation – maintains high standards even when under pressure.
What KONE can offer:
We offer a Competitive Salary, annual bonus, 25 days holiday and 8 additional Bank Holidays, 1 Volunteering Day, Pension Scheme, Development opportunities and development reviews to help you achieve your professional goals. Endless support from experienced leaders within the lift & escalators industry, Bonus, Dental Insurance, Private Medical Plan, Kone Discounts, Prolonged Disability Insurance (PDI), Long Service Awards, Hybrid Working, 24/7 GP Support & Wellbeing Access
This role is not eligible for visa sponsorship.
At KONE, we are focused on creating an innovative and collaborative working culture where we value the contribution of each individual. Employee engagement is a key focus area for us and we encourage participation and the sharing of information and ideas. Sustainability is an integral part of our culture and the daily practice. We follow ethical business practices and we seek to develop a culture of working together where co-workers trust and respect each other and good performance is recognized. In being a great place to work, we are proud to offer a range of experiences and opportunities that will help you to achieve your career and personal goals and enable you to live a healthy and balanced life.
Read more on https://careers.kone.com/en/