Executive Assistant

Wintrust provides community and commercial banking, specialty finance and wealth management services through its 16 bank charters and nine non-bank businesses. Wintrust delivers the sophisticated solutions of a large bank while staying true to the relationship-focused, personalized service of our community banking roots. We serve clients in all 50 states with more than 200 branch banking locations in Illinois, southwestern Florida, northwestern Indiana, west Michigan and southern Wisconsin and commercial banking offices in Chicago, Denver, Milwaukee, Grand Rapids, Mich., and in key branch banking locations throughout Illinois. Our people are the heart of our business and we are proud to rank consistently as a top place to work. Wintrust is a $66 billion financial institution based in Rosemont, Illinois, and listed on the NASDAQ Global Select Market under the symbol “WTFC.”

Why join us?

• An award-winning culture! We are rated a Top Workplace by the Chicago Tribune (past 9 years) and Employee Recommended award by the Globe & Mail (past 6 years)
• Competitive pay and discretionary or incentive bonus eligible
• Comprehensive benefit package including medical, dental, vision, life, a 401k plan with a generous company match and tuition reimbursement to name a few
• Family-friendly work hours
• With 175+ community bank locations, we offer opportunities to grow and develop in your career
• Promote from within culture

Why join this team?

• We have a culture that encourages an entrepreneurial spirit
• We offer multiple opportunities for development and upward mobility

Job description summary:

As Executive Administrative Assistant you will provide a high level administrative support to Wintrust executives, such as taking calls, scheduling meetings, managing executive requests, and other office duties.

8th Floor Executive Suite Duties Include:

• Switchboard/Answering Phones (Back Up)
• Conference Room Reservations (2nd Floor, 8th Floor)
• Security Guest List Submissions
• Catering Requests
• FedEx Labels
• Garvey’s Orders
• Colliers Maintenance Requests
• Directors Desk Maintenance/Monitoring
• Email Distribution List Maintenance
• Meeting Requests/Scheduling
• Calendar Invites (WTFC Committee Meetings)
• Travel
• Quarterly Access Reviews
• Employee Luncheons
• Expense Reports/Corporate Credit Card Submissions
• Book Travel

Wintrust Legal Specific (for Head of Legal):

• Reference Guide Updates
• CLE Compliance
• Answering Phones
• Filing (Paper Files/Documents)
• Submitting Legal Department Invoices
• Legal Department Law Licenses – Annual Confirmation
• Legal Department Roster/Contact Information – Annual Confirmation and Maintenance
• WTFC Board Member Expense Reports
• Outlook Contact Maintenance
• Outlook Calendar Maintenance
• Conference Registrations

Knowledge/Skills/Background/Experience

• Undergraduate degree preferred or equivalent experience
• 3-5 years in an administrative support or customer facing role
• Proficient with the Microsoft Office suite

Benefits

Medical Insurance • Dental • Vision • Life insurance • Accidental death and dismemberment • Short-term and long term Disability Insurance • Parental Leave • Employee Assistance Program (EAP) • Traditional and Roth 401(k) with company match • Flexible Spending Account (FSA) • Employee Stock Purchase Plan at 5% discount • Critical Illness Insurance • Accident Insurance • Transportation and Commuting Benefits • Banking Benefits • Pet Insurance

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From our first day in business, Wintrust has been proud to serve a variety of unique communities and people from all walks of life.  To build a company that reflects the communities we serve, we believe that fostering a unique and inclusive workplace where everyone feels valued and empowered to succeed will support our ongoing success.  Wintrust Financial Corporation, including community banking and financial services subsidiaries, is an Equal Opportunity Employer.  All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, veteran status, genetic information, and other legally protected categories.