Executive Assistant

THE POSITION 

The firm is seeking an Executive Assistant position in our Singapore office to support a team of Equity Investment Management Portfolio Managers/Analysts. The mandate of the role is to leverage the investors' time, and the ideal candidate would be an organized, proactive professional who enjoys multi-tasking in a busy team environment. The ideal candidate must be able to work effectively from within the office premises, and from home (depending on pandemic circumstances), in line with the firm’s hybrid / flexible work policies. 

RESPONSIBILITIES 

Duties will include, but are not limited to: 

• Proactive calendar management and extensive logistical coordination of meetings with various constituencies (e.g. setting up internal & external conference calls/meetings, logistical planning)
• Diligent telephone coverage with gate-keeping expectations
• International travel itineraries and arrangements
• Organizing conference logistics
• Completing expense reports, handling daily mail, file systems and coverage of phone lines
• Producing various materials including daily reports, market data information, meeting prep packets, research materials, etc.
• Helping to coordinate the production of presentation books, including collating and binding presentations
• Arranging and orchestrating all client meetings materials, daily reports, market data information, meeting prep packets, research materials, etc.
• Providing back-up for other department support positions as needed
• Assisting with ad-hoc projects or other duties as assigned

QUALIFICATIONS 

We are looking for candidates that have the ability to demonstrate strong business and professional maturity and work proactively in a fast-paced corporate office environment. The ideal candidate would also possess:

• Undergraduate degree strongly preferred; 5-10 years of experience.  Investment management and/or Financial/Professional Services background will be viewed favorably. 
• Intellectual curiosity and willingness / proven ability to learn 
• Advanced proficiency in MS Office (Teams, Word, Outlook, Excel, & PowerPoint). Knowledge of Bloomberg, Factset, and/or desk-top publishing tools will be an advantage 
• Effective interpersonal and communication skills 
• High level of reliability, professionalism and discretion 
• Ability to work independently and as part of a team 
• Outstanding service orientation and proactive problem-solving skills 
• Excellent organizational, multi-tasking, and prioritization abilities 
• Strong detail-orientation and work quality 
• Ability to work under pressure, tight deadlines and to accommodate last-minute changes 
• Positive, can-do attitude, flexibility