City/State
Virginia Beach, VAWork Shift
First (Days)Overview:
Executive Assistant (VP Support)
The Executive Assistant serves as a strategic partner to senior leadership, enabling effective decision‑making and execution by proactively managing priorities, information flow, and operational details. This role optimizes the time and effectiveness of executives through advanced administrative, coordination, and communication support, while exercising discretion and sound judgment in handling sensitive and complex matters. The Executive Assistant acts as a trusted first point of contact and plays an active role in supporting initiatives and projects aligned to executive and departmental goals. This position supports three Vice Presidents.
Traits / Attributes / Expectations
Strong ability to understand executive goals, priorities, and associated work products
Leverages understanding of executive objectives to anticipate needs and proactively address issues
Demonstrates initiative and ownership in planning, problem‑solving, and follow‑through
Consumer‑first orientation with a focus on service excellence
Effective prioritization and reprioritization in a fast‑paced, dynamic environment
Exercises sound judgment regarding when to resolve issues independently and when to escalate
Consistently reliable with strong attention to detail and follow‑through
Duties / Responsibilities
This job description captures key responsibilities and is not intended to be an exhaustive list.
Acts with a high degree of autonomy, exercising independent judgment on priorities, sensitive matters, and stakeholder communications
Handles highly confidential and sensitive information with absolute discretion and professionalism
Manages complex, multi‑leader calendars with competing priorities, ensuring alignment with strategic objectives
Protects executive time by triaging requests, redirecting as appropriate, and aligning meetings to leadership priorities
Prepares executives for meetings by developing agendas, briefing materials, decision context, and follow‑up documentation
Ensures meeting effectiveness by documenting decisions, tracking action items, and monitoring completion
Supports priority initiatives and projects by coordinating stakeholders, tracking milestones, and ensuring follow‑through
Navigates complex organizational structures to advance work and resolve issues efficiently
Prepares and edits executive‑level correspondence, reports, presentations, agendas, meeting notes and other materials to ensure clarity, accuracy, and alignment with executive intent
Produces, updates, and provides best‑practice guidance on complex Microsoft Office documents and departmental systems, advising colleagues and contributing to process improvements
Gathers, analyzes, and summarizes data to support reports, presentations, and executive decision‑making
Coordinates logistics for meetings and events, including travel, accommodations, venues, and technology, to ensure seamless execution
Supports adherence to organizational policies, procedures, and applicable regulations, escalating concerns as appropriate
Manages inbound and outbound communications on behalf of executives, addressing inquiries or routing matters based on priority and complexity
Initiates and maintains professional interactions with internal and external stakeholders on behalf of senior leaders
Welcomes visitors and responds accurately and promptly to a wide range of questions and issues
Engages in ongoing professional development to maintain awareness of relevant technology, regulations, and industry best practices
Education / Experience
High school diploma required; associate’s or bachelor’s degree preferred
Five or more years of experience providing executive or senior leadership support, including multi‑leader support preferred
Corporate HR experience strongly preferred
Excellent written and verbal communication skills
Advanced proficiency in Microsoft Office and collaboration tools (e.g., Outlook, Teams, Word, Excel, PowerPoint)
Sentara Health is an equal opportunity employer and prides itself on the diversity and inclusiveness of its close to an almost 30,000-member workforce. Diversity, inclusion, and belonging is a guiding principle of the organization to ensure its workforce reflects the communities it serves.
In support of our mission “to improve health every day,” this is a tobacco-free environment.
For positions that are available as remote work, Sentara Health employs associates in the following states:
Alabama, Delaware, Florida, Georgia, Idaho, Indiana, Kansas, Louisiana, Maine, Maryland, Minnesota, Nebraska, Nevada, New Hampshire, North Carolina, North Dakota, Ohio, Oklahoma, Pennsylvania, South Carolina, South Dakota, Tennessee, Texas, Utah, Virginia, Washington, West Virginia, Wisconsin, and Wyoming.