School of Mechanical and Mining Engineering – Faculty of EAIT
Full-time (100%), Permanent position
Base salary will be in the range $83,776.44 - $93,121.41 + 17% Superannuation (HEW Level 5)
Based at our St Lucia Campus - Brisbane
About This Opportunity
We are seeking a highly organised and proactive Executive Assistant to provide administrative and executive support to the Head of School. In this role, you will play a key part in ensuring the smooth operation of the Head of School’s office. Responsibilities include liaising with a wide range of internal and external stakeholders, resolving issues efficiently, and supporting the day-to-day administrative functions of the office.
This is an excellent opportunity for someone with strong communication and problem-solving skills who thrives in a dynamic, team environment.
Key responsibilities will include:
Ensure the smooth running of the Head of School’s day-to-day work schedule.
Ensure the Head of School is briefed on relevant issues and background information in preparation for meetings.
Oversee the flow of information and administrative processes between the Head of School’s office and other areas.
Coordinate travel arrangements for the Head of School and assist others to create travel accounts.
Manage financial operations such as reimbursements, expense claims, etc. for the Head of School and school office staff.
Coordinate and provide administrative and/or secretarial support to relevant boards and committees.
Maintain office supplies.
Provide administrative and logistical support for school events.
Support visitor and unpaid appointments and coordinate the application process.
Liaise with staff, students, external stakeholders and community members, handling a wide range of inquiries and initiating follow-up actions as required.
Any other duties commensurate with the position as reasonably directed by the Head of School or School Manager.
About UQ
As part of the UQ community, you will have the opportunity to work alongside the brightest minds, who have joined us from all over the world.
Everyone here has a role to play. As a member of our professional staff cohort, you will be actively involved in working towards our vision of a better world. By supporting the academic endeavour across teaching, research, and the student life, you will have the opportunity to contribute to activities that have a lasting impact on our community.
Join a community where excellence is at the core of our culture, contributions are valued and a range of benefits and rewards are available, such as:
Up to 26 weeks paid parental leave/paid primary care leave
17% superannuation contributions + 17.5% annual leave loading
Access to flexible working arrangements, including flexible start/finish times and purchased leave.
Health and wellness discounts – fitness passport access, free yearly flu vaccinations, discounted health insurance, and access to our Employee Assistance Program for staff and their immediate family
Career development opportunities –access to exclusive internal-only vacancies and our Study for Staff program
On campus childcare options
Affordable parking (from just $6.40 a day)
Salary packaging options
About You
We are seeking a motivated, organised and experienced Executive Assistant to provide a high level of executive and administrative support to the Head of School. Candidates require previous administrative, executive support or secretarial experience, excellent interpersonal and written communication skills and the ability to prioritise their own workload and work independently to meet deadlines.
Completion of a relevant degree and/or substantial administrative and secretarial, executive or personal assistant experience at a large organisation or an equivalent combination of relevant experience and/or education/training.
Excellent interpersonal skills, including the ability to communicate effectively and respectfully with diverse groups within, and external to, the School and University.
High level of organisational skills, including the ability to prioritise competing work demands and meet deadlines, while maintaining accuracy and attention to detail.
Ability to work independently, use initiative, and demonstrate problem solving strategies while working in a team environment.
Excellent written communication skills with experience in preparing documents with a high level of accuracy.
In support of our Indigenous employment strategy, Aboriginal and Torres Strait Islander peoples are strongly encouraged to apply for this position. We value lived experience, community connection and diverse career pathways.
Appointment to this role is subject to the successful completion of relevant pre-employment checks, which may include verification of the right to work in Australia. This may also include checks relating to gender-based violence matters or other integrity and conduct requirements.
Work Rights?
You must maintain unrestricted work rights in Australia for the duration of this appointment to apply. Employer sponsored work rights are not available for this appointment.
Questions?
For more information about this opportunity, please contact Mrs Kim Lamb via sm@mechmining.uq.edu.au.
For application inquiries, please reach out to the Talent Acquisition team at talent@uq.edu.au, stating the job reference number (below) in the subject line.
Want to Apply?
We welcome applications from all individuals and are committed to an inclusive and accessible recruitment process. To be considered, please ensure you upload:
Resume
A cover letter summarising how your background aligns with the 'About You' section
Our strength as an institution lies in our diverse colleagues. We are dedicated to equity, diversity, and inclusion, fostering an environment that mirrors our wider community. We are committed to attracting, retaining, and promoting diverse talent, particularly from Australia’s First Nations Peoples. If you require an alternative method to submit your application due to accessibility needs or personal circumstances, please contact talent@uq.edu.au.
Other Information
UQ is committed to a fair, equitable and inclusive selection process, which recognises that some applicants may face additional barriers and challenges which have impacted and/or continue to impact their career trajectory. Candidates who do not meet all criteria are encouraged to apply and demonstrate their potential. The selection panel considers both potential and performance relative to opportunities when assessing suitability for the role.
Applications close on Monday, 16 March 2026 at 11.00pm AEST (R-62015).