Executive Assistant | The Wesley Hospital
Employment Term: Permanent Full Time
Location: Auchenflower, just 5 mins from Toowong Shopping Village and 10 mins from Brisbane City
Remuneration: Competitive Salary + 12% Super + Not for Profit Salary Packaging + Employee Benefits
Applications may be reviewed as they are received and therefore may result in the role closing early if the right applicant is found.
Make a meaningful difference with The Wesley Private Hospital
The Wesley Hospital is one of Australia’s iconic and largest private not-for-profit hospitals. From the heart of Brisbane, more than 800 Visiting Medical Practitioners and 2,000 staff deliver personalised care through life’s journey making a meaningful difference in the lives of generations of Queenslanders. We offer comprehensive care across a wide range of acute tertiary-level medical and surgical services with a particular focus on cancer care, cardiac care, women’s and children’s care, and complex surgical care. This includes the busiest robotic surgery program and the first Robotic Surgery Centre of Excellence accredited in Australia.
An integral part of our team, as an Executive Assistant you’ll be encouraged to grow, develop and feel empowered to make the everyday easier for the people we care so passionately about.
Let’s make a meaningful difference, together!
Your part in our Wesley Hospital team
As the Executive Assistant to UnitingCare Health’s Chief Medical Officer, you will be based at The Wesley Hospital and provide high level executive and administration support in an efficient, confidential and professional manner.
A diverse role you’ll be accountable for:
Liaising with important internal and external stakeholders
Assistance with and leadership of project management for strategic and operational objectives
Supporting office functions such as - meeting scheduling, travel and accommodation arrangements, call and email management
Secretariat support to a variety of committees including agendas, minute taking, committee action items
Drafting professional and official correspondence
Call screening and management of urgent requests
Reporting and presentation preparation
Coordination of events such as functions and workshops as required
Assistance with general/HR administration and office management
Medical workforce support
Undertake other duties as required/directed as service needs change or grow
Provide support to other hospital Executives and EA’s when required
Adhoc Project work as required
What makes a difference for us?
We are seeking an experienced professional who thrives in a fast- paced and constantly evolving environment. This role requires a high level of self-motivation, initiative and the ability to pivot quickly as priorities shift throughout the day. You will exercise advanced decision-making skills to troubleshoot issues and develop practical solutions.
You will also present with:
Experience providing executive or senior administration level support (minimum of 3 years)
Previous experience working within a hospital or health care setting is highly desirable
A flexible and adaptable approach with the ability to self-motivate in an autonomous role
High level of interpersonal, written and oral communication skills
Advanced computer skills including accurate typing skills of at least 80wpm
High level initiative and negotiating skills
Excellent administrative skills with accuracy and attention to detail
Ability to meet deadlines and establish work priorities in a busy, fast paced and quickly changing environment
Ability to maintain a high level of discretion, confidentiality and professionalism at all times
Willingness to obtain required vaccinations in line with hospitals infection control requirements
What makes a difference for you?
NFP Salary Packaging: Save tax and increase your take home pay by salary packaging your everyday living expenses and bills (up to $15,900) and meal entertainment (up to $2,650) per annum. To learn more about this benefit watch the video via the following link: Salary Packaging Explained
Flexible work arrangements to support work-life balance
A recognition and rewards platform, providing employee discounts at hundreds of retailers, including everyday expenses, holidays, health insurance, annual awards celebration, wellbeing and employee assistance programs
12 weeks paid parental leave and 2 weeks paid partner leave, available after 6 months service, in addition to the government scheme
Diversity and inclusive leave, offering paid gender affirmation leave and cultural leave options (paid and unpaid) for those who may celebrate Lunar New Year, Diwali, Ramadan, NAIDOC weeks and other significant cultural events
Career development opportunities to challenge yourself, grow and make a meaningful difference
A positive and inclusive team based on respect, shared standards, strong values and a commitment to serving others
We’d love you to be part of our UnitingCare family
By joining our Hospitals, you’ll also be welcomed as part of the UnitingCare family. The second-largest Queensland employer, we’re a proud not-for-profit with more than 17,500 staff and 9, 000 volunteers across our brands of BlueCare, Lifeline, ARRCS, The Wesley Hospital, Buderim Private Hospital, St Stephen’s Hospital, and St Andrew’s War Memorial Hospital, and have been leading by example for more than 100 years. Our team are compassionate, inclusive and committed to the work we do, helping people live life in all its fullness.
Child safe, Child friendly
UnitingCare is committed to being a Child Safe, Child Friendly organisation and will:
provide welcoming, safe and nurturing services for children
implement measures to prevent child abuse and neglect within our services
appropriately and immediately address child abuse and neglect if it does occur
Diversity & Inclusion
Our approach is simple – everybody is welcome here. At UnitingCare, diversity is at the core of our who we are, our mission and our values. We are committed to providing equal opportunities to all employees no matter their sex, race, culture, sexual orientation, disability or gender identity. Demonstrating our commitment to reconciliation and building long-term employment opportunities for First Nations peoples, UnitingCare strongly encourages Aboriginal and Torres Strait Islander applicants for this position.
Safe workplace
We work hard to make our services welcoming and safe for every person. We are united in keeping children, young people and the elderly safe from harm, within our services, workplaces and the communities we support. We are committed to speaking up loudly for their safety.