Executive Assistant to the CFO

The Executive Assistant to the Chief Financial Officer (CFO) is a critical partner in ensuring the success of The Washington Post’s financial leadership. This role requires a high level of professionalism, confidentiality, and strategic awareness, providing seamless administrative and operational support to the CFO while navigating a fast-paced, high-stakes environment. 

The ideal candidate is a proactive problem-solver with exceptional organizational skills, a service-minded attitude, and the ability to manage competing priorities with discretion, efficiency, and diplomacy. You’ll be responsible for maintaining the CFO’s calendar, coordinating cross-functional meetings, managing communications, and supporting the broader Finance team through administrative coordination and internal event planning. This is an opportunity to contribute meaningfully to the success of our finance function while working closely with senior leaders at The Washington Post. 

What Motivates You 

• You thrive on supporting a senior leader in a complex, fast-moving organization. 

• You have the curiosity and capacity to quickly grasp how a team functions, including its structure, processes, and dynamics to enhance operations and collaboration within the department and across the organization. 

• You take initiative, anticipate needs, and provide solutions before problems arise. 

• You are energized by juggling multiple priorities and keeping everything organized. 

• You build strong, trusting relationships across functions and with all levels of an organization. 

How You’ll Support The Mission  

• Manage executive’s schedule by scheduling meetings, reminding about upcoming appointments or reschedules, alerting about time-sensitive emails and requests, and preparing materials for meetings and events. 

• Observe and monitor team dynamics, interactions, and performance. Provide accurate and timely reports to the executive, highlighting key developments, concerns, and opportunities within the team. Act as a trusted advisor to the executive, offering valuable perspectives and recommendations based on the observations and analysis. 

• Support executive’s decision making for specific meetings, projects, or events by understanding the roles and responsibilities of employees in different departments within the organization, building relationships with colleagues across teams, and gathering and synthesizing relevant information to ensure successful outcomes. 

• Provide project management support and assistance at key internal and external events across the company. 

•  Attends CFO direct reports meeting, sends a summary email to the finance department, keeps track of action items for the directors, ensures weekly updates are filled out timely by the directors  

•  Support scheduling meetings with external guests by greeting the guests, completing security checks, and setting up food and drinks. 

• Provide budgeting support, invoice review and contract management. 

• Increase team productivity and operational efficiency by working closely with the CFO and directors to establish and deliver training on effective meetings, streamlined email practices, and professional electronic communications. 

The Skills and Experience You Bring 

• At least 7 years of executive support experience; experience supporting a financial executive is a plus. 

• 2+ years of experience in operations, project management, process improvements, etc. 

• Experience reviewing, tracking, and managing contracts. 

• Professional maturity and ability to remain calm and flexible under pressure. 

• Outstanding interpersonal skills and attention to detail. 

• Proven organizational acumen and interdepartmental coordination skills. 

• Expertise with Microsoft Office, Google Suite, and other products and the ability to quickly learn new software tools and systems. 

• Familiarity with ChatGPT or another AI platform.

• Ability to maintain confidentiality of sensitive business and people matters. 

• Ability to multitask and prioritize workload with minimal supervision 

• Excellent editing and proofreading skills 

• Strong consulting and project management skills. 

• Excellent verbal and written communication skills. 

• Ability to work fast and well under pressure.