Executive Assistant
See yourself in our team:
At CommSec, Australia's largest online retail stockbroker, we’ve been helping investors reach their goals for more than 20 years. Whether they’re just starting to trade or have a large portfolio, we’re here for all our customers. CommSec’s systems utilise a variety of technologies and support a broad range of investors.
Our team of trading, product and account experts work together to provide our retail and wholesale clients with access to online broking and investment product options.
By joining us, you’ll be part of a team of collaborators and innovators who create easy-to-use investment tools and resources that put customers in control of their investment decisions. If you’re ready to lead the way with innovation, learn about all things trading and want to make an impact on our customers, CommSec is the place for you.
Do work that matters:
The Executive Assistant is a multi-faceted and critical administrative position to assist the General Manager (GM) and the team. You will also be a point a reference for leaders within the team and other business units, while applying and advising on group administrative policies and procedures.
Your Impact:
As Executive Assistant you will work in partnership and provide support to the GM, CommSec Technology. On a day-to-day basis you will help keep everyone on track, look ahead to ensure proactivity and be seeking opportunities for process improvement.
Key responsibilities include:
Provide proactive and consistent time and diary management, including establishing and maintaining an appropriate system for electronic communications and task execution.
Setup and coordinate meetings and conferences, including room bookings and ordering refreshments/food as required.
Collate pre reading materials including presentations and papers, and assist in the review to ensure accountable items are prioritised and actioned.
Apply the Group's policies and processes to effectively coordinate tasks such as Occupational Health and Safety, on-boarding of new employees and procurement requirements.
Co-ordinate travel, appointments and events including catering, venue arrangements and logistics, ensuring Group policies are adhered to.
Ensure accurate financial processing of invoices and expenditure adheres to the current Group policy and cost centre budget.
Establish and maintain strong, effective, strategic and appropriate working relationships with internal and external customers and stakeholders.
Provide assistance and support in managing IT support requests and related purchases.
Provide effective meeting management including preparation of presentation material, scheduling meetings, producing and distributing agendas, action items, document management and meeting minutes as required.
Provide proactive, effective and efficient administrative support for General Manager and their broader team, where appropriate, including and not limited to systems processing, document tracking, distributions lists and asset management.
Monitor, assess and update reports and systems as required, including people, technology and compliance related activities.
Support General Manager in creating and fostering diverse, motivated and engaged teams through continued fostering of team culture and events.
Supporting relevant GM communications to appropriate forums and parties.
We're interested in hearing from people who have:
Experience in Co-Ordination/Administrative/Executive Assistant positions Banking & Finance industry or similar environment at General Manager level
Demonstrable degree of initiative to be able to undertake/complete work with limited supervision/direction
Demonstrable ability in managing and balancing priorities, sometimes when they are in conflict
Superior skills in Microsoft Office
Experience supporting a large team
Experience dealing with senior stakeholders
Experience managing projects
The ability to manage workflow, priorities, work well under pressure and be flexible
Excellent interpersonal skills, including well-developed written and verbal communication skills.
Ability to foster and draw on long lasting relationships to drive greater outcomes
Applies positive mindset and brings their best self to work and leads by example by embodying a can-do attitude.
Self-motivated individual, who displays a pro-active style, has exceptional attention to detail and an inherent desire to provide excellent customer service.
If you're already part of the Commonwealth Bank Group (including Bankwest, x15ventures), you'll need to apply through Sidekick to submit a valid application. We’re keen to support you with the next step in your career.
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