Executive Assistant to CFO

Information about the position 

As an Executive Assistant, you will be the key person ensuring our CFO’s daily operations run smoothly and efficiently. Working closely with our Senior EA and the Finance Chief of Staff, you will take ownership of the administrative process of the CFO’s office, providing the dedicated, high-quality support needed to keep our CFO focused and on track.

This is a role for a proactive professional who loves the puzzle of a busy calendar and takes pride in being one step ahead. You’ll be the primary point of contact for the CFO’s internal and external engagements, balancing the rigour of finance operations with a friendly, approachable style.

In this position, you’ll 

• Partner with our CFO to manage their calendar effectively, balancing back-to-back meetings with necessary focus time and "prep" slots.
• Coordinate complex travel, creating seamless itineraries for international trips, including all bookings, transfers, and local logistics.
• Act as a trusted gatekeeper, managing incoming requests and emails, and deciding what needs the CFO’s immediate attention versus what you can resolve or delegate.
• Handle sensitive information with the utmost discretion. You’ll be working with confidential financial and strategic data, so maintaining total confidentiality is a core pillar of this role.
• Organise internal and external events, from finance team workshops to the logistics and scheduling for investor meetings.
• Support financial admin, assisting with the CFO’s expenses, invoices, and basic reimbursement flows.
• Drive operational excellence, collaborating with the Senior EA and Finance Chief of Staff to refine processes and ensure the CFO’s office operates at the highest standard.

About you 

• Proven experience in an EA or high-level administrative role within a corporate or high-growth environment.
• Exceptional organisational skills. You have a proven track record of managing high-volume everchanging schedules, ideally across multiple time zones.
• Highly discreet. You understand that trust is the foundation of this role, and you are comfortable handling strictly confidential business information.
• Excellent communicator. Your written and spoken English is top-notch—you can switch between professional emails for external partners and friendly Slack messages for the team with ease.
• Confident and direct. You have the confidence to keep things moving; you aren't afraid to ask for clarity or push for decisions to ensure our senior executives can work at speed.
• Expert in Google Workspace (Gmail, Calendar, Docs, Sheets).
• Proactive and adaptable. You don't wait for instructions; you see a gap and fill it, and you stay calm when plans change at the last minute.
• Collaborative mindset. You enjoy working as part of a small, high-impact support duo and are keen to learn and grow within the Finance function.

Work perks 

• The opportunity to benefit from our share options programme
• 25 working days of holiday
• Access to all the tools & tech needed for work
• Home office support: we provide IT workstation equipment and a personal budget of up to €540 for home workplace furniture
• Private health insurance
• Digital mental and emotional health support and Employee Assistant Program (EAP)
• Frequent team-building events
• A personal monthly budget for shopping on Vinted
• The opportunity to spend up to 90 days per year - 21 of which can be spent working outside of the EU - on workation
• A dog-friendly office
• In Vilnius office: gym & in-house meals at friendly prices
• In Kaunas office: a monthly lunch allowance, and a once-a-week provided in-house lunch and breakfast

Working at Vinted 

Individual Learning Budget

We invest in your professional growth! As part of our commitment to continuous learning, we offer an annual learning budget to support your personal and career development through courses, certifications, workshops and more.

Hybrid Work

We’ve adopted a hybrid workplace model where 2 days in office are recommended but not enforced. It’s up to you and your team to decide on the exact days you’ll spend working together in person.

Equal Opportunity

The Vinted Group is committed to building an inclusive workplace where people from all walks of life feel a sense of belonging. We welcome applications from people of all backgrounds, identities and life experiences. At Vinted, all applicants are treated fairly without regard to their race, age, religion or belief, sex, national origin, citizenship, gender identity, sexual orientation, disability, or any other protected characteristic.

The salary range for this position is € 2,333 - € 3,167 gross per month.