About TaskUs: TaskUs is a provider of outsourced digital services and next-generation customer experience to fast-growing technology companies, helping its clients represent, protect and grow their brands. Leveraging a cloud-based infrastructure, TaskUs serves clients in the fastest-growing sectors, including social media, e-commerce, gaming, streaming media, food delivery, ride-sharing, HiTech, FinTech, and HealthTech.
The People First culture at TaskUs has enabled the company to expand its workforce to approximately 45,000 employees globally. Presently, we have a presence in twenty-three locations across twelve countries, which include the Philippines, India, and the United States.
It started with one ridiculously good idea to create a different breed of Business Processing Outsourcing (BPO)! We at TaskUs understand that achieving growth for our partners requires a culture of constant motion, exploring new technologies, being ready to handle any challenge at a moment’s notice, and mastering consistency in an ever-changing world.
What We Offer: At TaskUs, we prioritize our employees' well-being by offering competitive industry salaries and comprehensive benefits packages. Our commitment to a People First culture is reflected in the various departments we have established, including Total Rewards, Wellness, HR, and Diversity. We take pride in our inclusive environment and positive impact on the community. Moreover, we actively encourage internal mobility and professional growth at all stages of an employee's career within TaskUs. Join our team today and experience firsthand our dedication to supporting People First.
As a Senior Executive Assistant, you will play a pivotal role in an organization, providing high-level administrative support to senior executives. They manage complex calendars, arrange meetings and travel, handle correspondence, and maintain confidential files. Senior Executive Assistants often act as liaisons between executives, clients, and internal teams, ensuring smooth communication and efficient workflow. Their proactive approach to anticipating needs, problem-solving abilities, and attention to detail enables executives to focus on strategic decision-making and operational leadership, ultimately supporting the company's productivity and organizational success.
Key Responsibilities:
● Executive Support: Provide high-level administrative support to C-suite executives, including
managing schedules, prioritizing appointments, and preparing necessary materials.
● Advanced Calendar Management: Coordinate complex and dynamic executive calendars,
handling meeting requests, and appointments, and rescheduling as needed.
● Communication Liaison: Act as the primary point of contact for the executive, managing internal
and external communications, including emails, phone calls, and correspondence.
● Meeting Preparation and Follow-up: Organize executive meetings by preparing agendas,
gathering documents, taking minutes, and tracking follow-up tasks.
● Travel Coordination: Arrange detailed domestic and international travel itineraries, including
transportation, accommodations, and visa requirements.
● Document Preparation: Create, edit, and proofread executive-level reports, presentations, and
other materials, ensuring accuracy and professionalism.
● Expense Management: Track and manage executive expense reports, ensuring compliance with
company policies and timely submission.
● Event Planning: Coordinate and execute executive-level events, conferences, and off-site
meetings, ensuring all logistics are handled smoothly.
● Others: Depending on the executive that you will be supporting, you will be expected to take part
in project management or other departmental functions if the need arises.
The Senior Executive Assistant has the following additional key responsibilities:
Schedule:
As a Senior Executive Assistant, you will support 1 to 2 C-Suite Leaders. Your work schedule will vary
based on the executives’ schedules and locations. Flexibility is key, as the CXO's needs may shift due to
time zone differences or unexpected changes in their availability. You will need to adapt to dynamic work
hours, ensuring seamless coordination and support.
Travel:
While this is primarily a remote position, occasional travel may be required. You may need to come to the
local office when one or more of the C-Suite Leaders are onsite, or travel to select destinations based on
business needs. Travel will generally be limited and planned, but flexibility is necessary to accommodate
any urgent situations.
Position Type:
This is a 100% remote position, allowing you to work from home full-time. However, travel will
occasionally be required, typically to the local office or other designated locations when C-Suite Leaders
(CXOs) are onsite or attending key meetings or events.
Required Qualifications:
● Bachelor’s degree in Business Administration, Communications, or a related field
● 7+ years of experience in an Executive Assistant or Senior Administrative role supporting C-level
executives, ideally in a corporate environment.
● Excellent verbal and written communication skills, with the ability to interact professionally with
C-Suite executives.
● Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or Google
Suite and software tools.
● Keen attention to detail and accuracy in all tasks, including scheduling, document preparation,
and correspondence.
● Ability to work effectively both independently and as part of a team, collaborating with colleagues
across departments.
● Has the ability to think critically and is willing to support and take part on departmental projects
when needed.
Preferred Qualifications:
● Familiarity with the BPO industry or similar corporate environments.
● Experience with Google Suite & Salesforce preferred
● Excellent time management skills, with the ability to prioritize tasks and meet deadlines in a
fast-paced environment.
● Strong problem-solving abilities and the capability to anticipate needs and proactively resolve
issues.
Education / Certifications:
● Bachelor’s degree in Business Administration, Communications, or a related field
● Participation in relevant professional development courses or certifications (e.g., Certified
Administrative Professional (CAP).
Work Location / Work Schedule / Travel:
● Amenable to Onsite / Hybrid or Remote
● Work Schedule - Monday - Friday
● Must be flexible to work in a shifting schedule to accommodate the needs of the executive team.
Fraud Statement - All Job Descriptions:
How We Partner To Protect You: TaskUs will neither solicit money from you during your application
process nor require any form of payment in order to proceed with your application. Kindly ensure that you
are always in communication with only authorized recruiters of TaskUs.
DEI Statement - All Job Descriptions:
DEI: In TaskUs we believe that innovation and higher performance are brought by people from all walks of
life. We welcome applicants of different backgrounds, demographics, and circumstances. Inclusive and
equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to
opportunities. If you need reasonable accommodations in any part of the hiring process, please let us
know.
ONLY FOR USA - Affirmative Action Statement
EEO: TaskUs is proud to be an equal opportunity workplace and is an affirmative action employer. We
celebrate and support diversity; we are committed to creating an inclusive environment for all employees.
TaskUs People First culture thrives on it for the benefit of our employees, our clients, our services, and
our community.
How We Partner To Protect You: TaskUs will neither solicit money from you during your application process nor require any form of payment in order to proceed with your application. Kindly ensure that you are always in communication with only authorized recruiters of TaskUs.
DEI: In TaskUs we believe that innovation and higher performance are brought by people from all walks of life. We welcome applicants of different backgrounds, demographics, and circumstances. Inclusive and equitable practices are our responsibility as a business. TaskUs is committed to providing equal access to opportunities. If you need reasonable accommodations in any part of the hiring process, please let us know.
We invite you to explore all TaskUs career opportunities and apply through the provided URL https://www.taskus.com/careers/.